Trips aimed at establishingand maintaining partnerships that facilitate student exchanges may be funded from the Internationalisation Fund of Paderborn University’s Executive Board. Further details are set out in the guidelines on funding measures from the Internationalisation Fund.

• Guidelines on the Funding of Internationalisation Measures
• Application for funding from the Internationalisation Fund

The key provisions of the guidelines (the wording of the guidelines is decisive for the application):

How do I apply for funding from the Internationalisation Fund? The application for funding from the Internationalisation Fund must be submitted to the Head of the International Office (Global Partnerships) or the Erasmus coordinator. The application may be submitted by email. The dean’s confirmation may be attached to the email. Further supporting documents and explanations are not usually required.

What types of travel can be funded? Establishing contact with partner institutions abroad, negotiating a cooperation agreement with partners abroad, coordinating curricula, further development of joint study programmes, deepening existing joint programmes with partners abroad, preparation of joint funding applications to support student exchange, renewal, extension or termination of a cooperation agreement, signing of cooperation agreements or participation in signing ceremonies. Further details are set out in the guidelines.

What types of travel are not funded? Research projects , attendance at conferences, visits to libraries, archives and museums, preparation of publications, excursions, study trips, lecture tours. Please note the information in the guidelines regarding proportionate funding for different purposes of travel.

Who is eligible to submit an application? Only professors at Paderborn University. You may also submit an application on behalf of staff members. The dean’s acknowledgement is always required. Further details are set out in the guidelines.

Who is eligible to travel? All travellers must be in a contractual employment relationship with Paderborn University and be eligible to submit a business travel application (i.e. not research assistants, lecturers on a contract basis, etc.). Further details are set out in the guidelines.

How many people may travel? As a general rule, funding is provided for one person only. Exceptions are set out in the guidelines.

How long may the trip last? 5 days plus travel days; up to 7 days if visiting multiple destinations. Under certain conditions, trips may be extended at the traveller’s own expense. Further details are set out in the guidelines.

How much funding is available? Outside the Erasmus area: a maximum of 3,500 euros; within the Erasmus area (as well as for the UK and Switzerland): a maximum of 1,500 euros. Further details are set out in the guidelines.

When must the application be submitted? At least 6 weeks before the start of the stay.

How do I calculate travel expenses? For information on the general conditions for business trips and the calculation of daily allowances abroad and maximum hotel costs, please refer to the Travel Expenses Office’s website. If the exact costs are not yet known, costs may be estimated in accordance with the general provisions for business trips. Only costs for which a claim has been submitted will be approved.

Which expenses can be approved? All costs eligible for reimbursement under the travel expenses regulations can be approved. In principle, only costs for which an application has been made will be approved. No retrospective reimbursement will be made! Please ensure that you state daily allowances (see daily allowance for overseas travel) correctly and do not exceed the maximum limits for overnight stays. Where necessary, you may need to consult the Travel Expenses Office and provide a separate justification in your application.

Paderborn University can provide funding for digital forms of collaboration or blended learning from the Internationalisation Fund. Further details are set out in Funding Line 2 of the guidelines.

Eligible for funding is participation in events focused on promoting internationalisation, primarily international trade fairs and training courses. Participation in trade fairs is eligible for funding if more than one department or faculty of Paderborn University is represented and the fair
a) aims to establish contacts for student exchange programmes or
b) serves to recruit students and
c) Paderborn University is represented at a stand or
d) Paderborn University is demonstrably promoted in other ways as a place of study and research
.

Under Funding Line 3 (attendance at events), travel costs and participation fees are eligible for funding. The maximum funding amount per traveller from the Internationalisation Fund is
500 euros within Germany, 1,500 euros within the Erasmus area as well as for the UK and Switzerland, and 3,500 euros outside the Erasmus area. The maximum funded duration of stay is generally 5
days, plus one day each for arrival and departure. In addition, attendance at events (trade fair admission / stand hire / conference fees) may be subsidised up to a maximum of €1,500 per event. The initiative must
serve the wider interests of the university and must not be restricted to individual subjects or faculties. Further details are set out in the guidelines.

Training courses on internationalisation and other events relating to internationalisation (e.g. trade fairs) may be funded from the Internationalisation Fund of Paderborn University’s Executive Board. Further details are set out in the guidelines on funding measures from the Internationalisation Fund.

• Guidelines on the Funding of Internationalisation Measures
• Application for funding from the Internationalisation Fund

Eligible for funding is participation in events focused on promoting internationalisation, primarily trade fairs and training courses.

Participation in trade fairs is eligible for funding if more than one department or faculty of Paderborn University is represented and

• a) the aim is to establish contacts for student exchange programmes, or
• b) the trade fair serves to recruit students and
• c) Paderborn University is represented at an exhibition stand, or
• d) there is evidence that the Paderborn University is being promoted as a place to study in some other way.

In addition, participation in events such as the following is eligible for funding:

• a) external training courses, conferences and congresses focusing on the internationalisation of higher education institutions, e.g. organised by the DAAD (this refers in particular to training courses offered by the DAAD Academy),
• b) virtual formats focusing on the internationalisation of higher education institutions or aimed at facilitating the exchange or recruitment of international students (participation in virtual fairs, webinars, etc.).

Eligibility is determined on a case-by-case basis by the Vice-President for Finances and Human Resources. The initiative must benefit the university as a whole and not individual subjects or faculties.

Eligible applicants: Academic staff at UPB. All participants must be in a contractual employment relationship with Paderborn University and be able to submit a business travel request (i.e. no SHK, lecturers, etc.). Further details are set out in the guidelines.

Application procedure: a written application must be submitted to the International Office (form)at least 6 weeks before the event. Funding is approved by the Vice-President / the University Executive Board via the International Office.

Are you looking to carry out a collaborative project with partners abroad? Direct funding from Paderborn University is only available in exceptional cases. However, the DAAD supports international projects through its project funding programmes. You can find all the DAAD’s funding opportunities in the DAAD’s project funding database.

Funding for conference and presentation trips: Presenting one’s own research findings at institutions abroad is an important means of professional networking. Paderborn University does not, as a rule, provide direct funding for this. However, the DAAD supports this type of international mobility. Successful applications for active participation (presentation or poster) at specialist conferences abroad are supported with grants towards travel expenses, subsistence costs and conference fees; for trips abroad to give presentations, grants towards travel expenses may be applied for. The DAAD provides information on the programme. Further information on funding and the application process can be found in the DAAD’s scholarship database.

Under funding line 3 of the Internationalisation Fund, attendance at internationalisation events can be funded.

The International Office may, upon request, provide a subsidy towards the costs of hosting international guests. This applies exclusively to the hosting of individual visitors or small groups of visitors as part of efforts to foster collaborative partnerships (not including conferences, meetings, research groups, summer schools, etc.)

The short-term accommodation of guests as part of the establishment and maintenance of partnerships may, under certain circumstances , be funded from the Internationalisation Fund of Paderborn University’s Executive Board. Further details are set out in the guidelines on funding for measures from the Internationalisation Fund.

• Guidelines on the Funding of Internationalisation Measures
• Application for funding from the Internationalisation Fund

Reasons for Paderborn University to cover accommodation costs may include significant financial difficulties in the partner country or at the partner institution (eligibility criterion: DAC list ) or an outstanding, university-wide interest in the partnership. The Vice-President for Finances and Human Resources decides on eligibility on a case-by-case basis.

As a general rule, each partner in a collaboration bears their own costs. The university will therefore cover a partner’s living expenses

• a) only in exceptional cases,
• b) must be justified in detail, and
• c) is limited to local accommodation costs (hotel costs, bed and breakfast where applicable).

Applications for funding to cover the stay of guests cannot be submitted by the guests themselves. Settlement of accounts is handled exclusively by the applicants. The reimbursement rules set out in the North Rhine-Westphalia State Travel Expenses Act apply to the settlement of accounts.

Application procedure: a written application must be submitted to the International Office (usingthe form)at least 6 weeks before the visit. Funding is approved by the Vice-President / the Executive Board via the International Office. Further details are set out in the relevant guidelines.

Every year, numerous visiting academics come to Paderborn University for collaboration and research purposes. They can be accommodated in the university’s guest house .

Field trips with student groups may be supported subject to the following conditions:

• Objective: Excursions abroad that are interdisziplinär in nature, serve primarily to promote intercultural understanding and are open to students from a range of disciplines
• Funding is available exclusively for excursions to other countries within or outside Europe. Excursions within Germany are not eligible for funding.
• Student trips are not supported. Only field trips under academic supervision are eligible for funding.
• Only field trips that are interdisciplinary in nature are eligible for funding. Their interdisciplinary nature must be clearly demonstrated.
• Purely block seminars that do not have the character of an excursion (in the sense of sightseeing, visits, intercultural exchange, etc.) will not be funded from these resources.
• Funding amounts to up to €50 per person within Europe (= the Erasmus+ area, plus Switzerland and the UK)
• Funding amounts to between €50 and €100 per person outside Europe (depending on total travel costs and duration of the trip)
• Support is provided for up to 20 enrolled students and one person acting as academic supervisor.
• Students must be enrolled at Paderborn University. The academic supervisor must be employed by Paderborn University.

Applications should be submitted informally by email, stating

• the (approximate) total costs after deduction of all other grants,
• the (approximate) remaining personal contribution per student,
• the exact number of participants.

Settlement is handled directly by the Travel Expenses Office. A list of participants and the original receipts must be submitted with the settlement. Further information on preparing for and settling the costs of excursions can be found on the Travel Expenses Office website.