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Tutorial for creating the Online Learning Agreement (before the mobility)

The creation of an online learning agreement is mandatory for ERASMUS+-students who want to spend a semester abroad. This tutorial explains step-by-step how to fill out the Online Learning Agreement.
Please fill out the Online Learning Agreement before you start your stay abroad.

Important: Please do not fill out the Online Learning Agreement until you have read through the information on the online learning agreement and credit at your faculty.

Web pages of the faculties

First log in with your IMT account on the www.learning-agreement.eu page.

Logging in

 

Press the "LOG IN" button top right.

 

Enter "Paderborn" as shown below.

Then press "Paderborn University".

If the screenshot below appears, please click on the button:

"Proceed to register on the MyAcademicID IAM Service service"

and register there.

If the following image appears, please register with:

  • your name
  • your email address
  • a user name to be chosen by you

You will then receive an email confirming your registration.

After that you can log in to the Online-Learning-Agreement with your IMT credentials.

 

The input screen shown below appears where you can enter your access data of your IMT account.

 

You are now logged into the portal of the Online Learning Agreement.

By pressing the "Create New" button, you can create your Learning Agreement.

Selection of Mobility

In the screen that now appears, select the "Semester Mobility" field on the far left.

 

 

 

The creation of the online learning agreement extends to the six steps listed below.

Entering personal data

Enter the following data in the following input mask:

  • the academic year of your stay abroad
  • first name, last name and your email address
  • your date of birth
  • your gender
  • your nationality
  • select your field of education from the drop-down menu
  • your current study cycle

Home institution data

Enter the following data in this input mask:

  • your native country
  • the name of your home university
  • the name of your faculty

The fields address and Erasmus Code will be filled in automatically according to your input.

The responsible person of Paderborn University

In the next input mask, the personal data of your responsible person at the Paderborn University must now be entered.

IMPORTANT: If you enter an incorrect e-mail address, your Online Learning Agreement will not be processed! Therefore - in your interest - enter the following data with great care.

When entering the correct email address, please refer to the following table:

Faculty Field of Education Responsible Person Email address to be entered in the online learning agreement
Faculty of Cultural Studies all subjects List of the responsible persons erasmus-ola(at)kw.upb(dot)de
Faculty of Mechanical Engineering all subjects Dr. Sascha Schiller ola(at)mb.upb(dot)de
Faculty of Electrical Engineering, Computer Science and Mathematics electronics please refer to your faculty  
Faculty of Electrical Engineering, Computer Science and Mathematics mathematics Prof. Dr. Fabian Januszewski erasmus(at)math.uni-paderborn(dot)de
Faculty of Electrical Engineering, Computer Science and Mathematics computer science Jun. Prof. Dr. Sevag Gharibian

sevag.gharibian(at)upb(dot)de

Faculty of Natural Sciences physics Dr. Uwe Gerstmann physik.international(at)nw.uni-paderborn(dot)de
Faculty of Natural Sciences chemistry Prof. Dr. Dirk Kuckling chemie.international(at)nw.uni-paderborn(dot)de
Faculty of Natural Sciences LFE Nutrition, Consumption and Health Prof. Dr. Anette Buyken ekg.international(at)nw.uni-paderborn(dot)de
Faculty of Natural Sciences sports and Health Katrin Hemschemeier sport.international(at)nw.uni-paderborn(dot)de
Faculty of Economics all subjects Prof. Dr. Stefan Jungblut

Please use the following email-address only for the Online Learning Agreement!

la-ewp(at)wiwi.uni-paderborn(dot)de

In the "responsible person" area, enter the corresponding personal data from the table above.

  • the first name
  • the last name
  • in the field "position" enter "responsible person"
  • the email address of the responsible person (see table above)
  • the telephone number of the responsible person (voluntary information)

The personal details of the "Sending Administrative Contact Person" are voluntary.

If you want, you can enter the details of another contact person of your faculty.

Receiving institution data

Enter the following data in the next input mask:

  • the name of the country of the receiving institution
  • the name of your receiving institution
  • the name of your faculty of the receiving institution

The fields address and Erasmus Code will be filled in automatically according to your input.

The responsible person of the receiving institution

In the next input mask, the personal data of your responsible person (see sending responsible person on the left side of the screenshot below) at the receiving institution must be entered.

IMPORTANT: Your online learning agreement will be sent to the email address which you enter here!

Therefore - in your interest - enter the following data with great care.

First of all, find out the subject code belonging to your study program in this PDF-file.

The Responsible Persons of the host institutions can be found in this PDF-file - as of July 1st 2021.

Search for your study program in the table on the right and then look for your contact person in the table on the left.

If you do not know the personal details of the responsible person of your receiving institution, please ask your receiving institution for this.

The following data must be entered:

  • the first name
  • the last name
  • position, enter "responsible person"
  • the email address of the responsible person at the receiving institution
  • the telephone number of the responsible person at the receiving institution (optional)

Entering personal details of the "Receiving Administrative Contact Person" is voluntary.

If necessary, you are welcome to specify this.

 

In the next input mask, enter In the field "Planned Start of the mobility" - the beginning of your mobility and in the field "Planned End of the mobility" - the end of your mobility. 

If you do not yet know the exact semester dates, please check with your receiving institution.

Enter your course details of the receiving institution

The next step is to enter the courses that you would like to recognize at the Paderborn university.

To start entering a course, press the red button "Add Component to Table A".

The following course dates must be given:

  1. Component title at the receiving institution - the name of your course of your receiving institution
  2. Component code - the course or module number of the course of your receiving institution
  3. Number of ECTS - the number of ECTS points of the module
  4. Semester - the semester in which the course takes place

To add more courses, press the button "Add Component to Table A" again and repeat the steps 1 to 4.

If you would like to take language courses at the receiving institution (for which there is usually no counterpart course at the Paderborn University), enter these at the end of the course list for the sake of clarity.

Important: If you want to enter ECTS values with decimal places, be sure to write them in

the form 3.5 (point notation) and not in the form 3,5 (commanotation).

Entering the course data of the Paderborn University

The courses that you would like to have recognized at the Paderborn University must be specified below.

Important: To avoid misunderstandings, list your courses in the same order as you did in Table A!

If several courses are to be recognized for one course or if several courses are to be recognized for one course, please make this clear by numbering the course dates in a comprehensible way!

The following course dates must be given:

  1. Component title at the sending institution - the name of your course at the Paderborn University
  2. Component code - the course or module number at the Paderborn University
  3. Number of ECTS - the number of credit points of the module
  4. Semester - the semester in which the course takes place

Important: If you want to enter ECTS values with decimal places, be sure to write them in

the form 3.5 (point notation) and not in the form 3,5 (commanotation).

The check mark "Automatically recognized towards student degree" cannot be deselected.

The "responsible person" can activate or deactivate this checkmark when checking the selected courses. Furthermore, this person has the possibility to enter comments on the selected course in the field "Automatic recognition comment". If possible, please clarify the choice and the possible recognition of your courses with your responsible person in advance.

To add more courses, press the button "Add Component of Table B" again and repeat the steps 1 to 4.

Please make sure to follow the same order as in Table A.

Entry of course data for virtual courses

Virtual courses are courses that take place exclusively online.

If you take part in virtual courses, please enter the following data:

  1. Component Title - the title of the course of your receiving institution
  2. Component Code - the code of the course of your receiving institution
  3. Virtual component description - the description of the virtual course of your receiving institution
  4. Number of ECTS credits - the number of ECTS of your virtual module

The check mark "Automatically recognized towards student degree" cannot be deselected.

The responsible person can activate or deactivate this checkmark when checking the selected courses. Furthermore, he/she has the possibility to enter comments on the selected course in the field "Automatic recognition comment". If possible, please clarify the choice and possible recognition of your courses with your * responsible person in advance.

To add more courses, press the "Add Component to Table C" button again and repeat the steps 1 to 4.

The signature process

After that sign your online learning agreement (using the mouse is OK).

Finally confirm with the button "Sign and Send the Online Learning Agreement to the Responsible Person at the Sending Institution"

Your Learning Agreement will be sent to the person you specified in the "Sending Responsible Person" section.

 

You will be informed by email as soon as the responsible person at the Paderborn University and the responsible person at your receiving institution have signed and accepted your learning agreement. After that upload your Online Learning Agreement to Mobility Online.

If your Online Learning Agreement is rejected, a corresponding message will be sent to the email address you entered under personal data. You will find the reason for the rejection in the Online Learning Agreement on the last page after the signature field.

The Online Learning Agreement will also be rejected if the person signing it deactivates the checkmark for automatic recognition for at least one course. The reason for the rejection can be found in the field "Automatic recognition comment" of the corresponding course.

In any case you have the possibility to revise your Online Learning Agreement and to sign it again. It will then be reviewed again by both "responsible persons".

If you want to make changes in the Online Learning Agreement during your stay, please click on the following link.

Important Notes

The courses taken at the partner university must have a scope of at least 24 ECTS per semester. This can also include non-subject-related courses (language courses, seminars on local culture, etc.).

After the mobility, you must be able to prove (via your ToR) that you have successfully completed at least 15 ECTS per semester at the partner university. If this is not the case, you may have to pay back your Erasmus+ grant.

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