Ap­plic­a­tion and ad­min­is­trat­ive pro­cess

Application process

To apply for funding through Erasmus+ STT, you will need to complete an online application form in the mobility tool Mobility Online and create a Mobility Agreement after completing your online registration. 

Link to the application form for Erasmus+ STT 

Please note: There are currently still remaining funds from the project 2019/2020 that should be used first. Therefore, please continue to apply to the project 2019/20 for mobilities in the academic year 2020/21 as well as for mobilities at the beginning of the academic year 2021/22, until the link to a following project is published here instead.

What is a Mobility Agreement? - This is an agreement between you, the host institution and the sending institution regarding the content and purpose of your stay abroad. Paderborn University requires the agreement to be signed by yourself, your direct supervisor or the dean of your faculty, as well as the responsible party at the host institution.

Applications must include a completed and signed Mobility Agreement and should be submitted, if possible, by the end of November of each academic year, but no later than six weeks before the planned start of the mobility.

Ad­min­is­trat­ive pro­cess

You will receive three copies of your funding agreement (Grant Agreement). Please sign all three copies and

  • send one copy back to the International Office (see contact information),
  • attach one copy to your business trip approval application (see below), and
  • keep one copy for your personal records.

Please ensure that you submit your application for business trip approval through the proper channels as early as possible attaching your Grant Agreement. Please request that the Travel Expenses Office transfer an advance payment of 70% of your total funding amount.

Please get the partner university to complete and sign the confirmation of participation. This document confirms the exact duration of your stay abroad. The document must be signed on the same day as your last day abroad for further training purposes. For example if your training programme is from 1 April - 5 April, the signature on the document must be dated 5 April.

  1. Submit your travel expense report to the Travel Expenses Office and attach a copy of your confirmation of participation. As ERASMUS funding is calculated according to fixed lump-sum rates, you can submit a simplified travel expense report and do not need to attach receipts, tickets or other documentation. If you have any questions, contact the Travel Expenses Office to check which information they require.
  2. Submit the original confirmation of participation to the International Office.
  3. At the end of your stay you will receive an automatically generated email with login details for the EU online survey.  This is obligatory for all Erasmus funding recipients. Please fill in the online form within 30 days.

Would you like to describe your experience in more detail and share this with your colleagues? We would be delighted to receive your (voluntary) experience report, which will be published on the experience reports webpage.


Ihr Erasmus+ Auslandsaufenthalt kann in Ihre Personalakte aufgenommen werden. Wenden Sie sich hierfür bitte an die Personalabteilung (Dez. 4).

Ad­vice at the In­ter­na­tion­al Of­fice

Juliane Wiese
Erasmus+ Institutional Coordinator
Erasmus+ Teaching and Training mobilities (STA/STT)

Tel: (+49) 5251 60 3209, room: I4.213
E-Mail: juliane.wiese(at)zv.upb(dot)de
Consultation on appointment