Checklist for application for approval of a business trip

The current form is used
An excerpt from the programme or the invitation with details of the location and duration is attached
Personal details are complete
Destination is stated
Purpose of trip is stated
Data on the duration of the trip and the duration of the official business are complete
Financing is secured (booking centre and personnel financing are indicated, cost centre manager has signed)
Means of transport is specified & justified if necessary
Financing of the trip in accordance with the NRW State Travel Expenses Act or, if applicable, in accordance with the Federal Travel Expenses Act (for some third-party funded projects, see the guidelines for use of the third-party funding body)
Decision on application or limited declaration of consent by the superior

Approval may be granted subject to the following conditions:

Regularly scheduled means of transport (with the exception of air travel) are to be used.
A hired vehicle is to be used
A company car is to be used
A maximum travel allowance, up to the amount specified in the travel authorisation, is granted.
Only travel expenses are reimbursed
The reimbursement of travel expenses is limited to the following distances from/to the place of work
Only per diems and flat-rate accommodation allowances are granted.
Accommodation costs are reimbursed up to a maximum of the flat rate for overnight stays (equivalent to 20 euros in Germany, 30 euros abroad).