Information on employment as a student assistant (SHK)

Attention: The English forms are only intended as instructions for completion. The forms are only to be filled in and submitted in the German version!

 

SHKs are students who are employed to provide scientific or artistic support and who do not yet have a professionally qualifying university degree (e.g. Bachelor) in the subject assigned to their employment.

General information:

Please print out documents double sided if possible, punch holes and, for documents with more than one sheet, connect all sheets firmly!

Please submit applications in full to the HR department at least four weeks before the start of the contract. Timely processing may otherwise not be ensured. If the application is late, we may have to postpone the start of employment, which in the worst case can lead to an interruption of employment for the assistant. Please be sure to therefore adhere to the lead times.

The employment contract, which becomes valid after being countersigned by the university, will be sent to the assistant after processing by email. It is important to please ensure that the email address provided is correct.

The state office for salaries and pensions provides important information for student assistants with this information sheet.

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Documents to be submitted in case of:

1.) New Hires

  • SHK Application Form  PDF               
  • SHK Contract Form PDF
  • SHK Instructions and Obligations Form PDF
  • LBV Personal Information Form (LBV(A)26.20..) (2 Copies)  PDF
    (Instructions for the completion of the Tax Classification)
  • LBV Status Declaration Form for determining social insurance and supplementary pension (LBV(A)02.20..) (2 Copies) PDF
  • Original current certificate of enrollment with the number of semesters and subject information
  • Copy of the health insurance card or membership certificate from the health insurance company

2.) Reinstatement of employment after an interruption of at least one day

  • SHK Application Form  PDF                   
  • SHK Contract Form  PDF
  • LBV Status Declaration Form for determining social insurance and supplementary pension (LBV(A)02.20..) (2 Copies) PDF
  • LBV Form for Tax Classification WORD 
    (Instructions for the completion of the Tax Classification)
  • Current certificate of study with number of semesters and subject information
  • All other relevant documentation that have changed since initial contract

    For employment interruption of more than one year:
  • LBV Personal Information Form (LBV(A)26.20..) (2 Copies)  PDF
    (Instructions for the completion of the Tax Classification)
  • Copy of the health insurance card or membership certificate from the health insurance company

3.) Continued Employment without Interruption

  • SHK Application Form  PDF               
  • SHK Contract Form  PDF
  • Current certificate of study with number of semesters and subject information
  • All other relevant documentation that have changed since initial contract

4.) Additional employment (= increase in total working hours) in the same or a different area ("2nd contract")

  • SHK Application Form  PDF             
    Note: Please only enter the data such as working hours or financing for the additional, i.e. second employment contract!
  • SHK Amendment Contract Form PDF
    Note: Please only enter the data for the additional, i.e. second employment.
  • Current certificate of study with number of semesters and subject information
  • All other relevant documentation that have changed since initial contract

5.) Reduction of total employment (working) hours
      (Please note that an hourly reduction also requires a legally valid employment contract change. Agreements for the past are therefore not possible!)

  • SHK/WHB Application Form requesting a reduction of working hours  PDF
  • Contract Form requesting a reduction of working hours PDF

6.) Termination of Employment

  • Formless, timely notice of termination (effective at the end of the next month, e.g. termination on 20th of May will be effective on the 30th of June)
    or if this deadline cannot be met:
  • Dissolution contract (2 Copies) with signature of the assistant and approval of the superior   PDF

In addition to the documents requested above, the following evidence must only be submitted if applicable:

  • Declaration of Secondary Employment Form  PDF
  • Certificate of enrollment stating the enrollment in the master's program
  • Certificate of employment from another German university administration regarding previous SHK employment (these previous activities are counted towards the maximum employment period of 6 years)
  • Residence permit with the right to exercise the SHK activity or copy of the identification card for EU citizens (employment is only possible until the end of the residence permit)
  • Written approval of the SHK activity by the scholarship provider
  • Marriage certificate / birth certificate of the children
  • If applicable, application for exemption from the compulsory pension insurance for a low-paid job (mini-job)