Check­list for ap­plic­a­tion for ap­prov­al of a busi­ness trip

  • The current form is used
  • An excerpt from the programme or the invitation with details of the location and duration is attached
  • Personal details are complete
  • Destination is stated
  • Purpose of trip is stated
  • Data on the duration of the trip and the duration of the official business are complete
  • Financing is secured (booking centre and personnel financing are indicated, cost centre manager has signed)
  • Means of transport is specified & justified if necessary
  • Financing of the trip in accordance with the NRW State Travel Expenses Act or, if applicable, in accordance with the Federal Travel Expenses Act (for some third-party funded projects, see the guidelines for use of the third-party funding body)
  • Decision on application or limited declaration of consent by the superior


Approval may be granted subject to the following conditions:

 

  • Regularly scheduled means of transport (with the exception of air travel) are to be used.
  • A hired vehicle is to be used
  • A company car is to be used
  • A maximum travel allowance, up to the amount specified in the travel authorisation, is granted.
  • Only travel expenses are reimbursed
  • The reimbursement of travel expenses is limited to the following distances from/to the place of work
  • Only per diems and flat-rate accommodation allowances are granted.
  • Accommodation costs are reimbursed up to a maximum of the flat rate for overnight stays (equivalent to 20 euros in Germany, 30 euros abroad).