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World map with aerial view of Paderborn University Show image information

World map with aerial view of Paderborn University

Photo: Paderborn University

Privacy Policy

Information on the processing of your personal data in the context of registering for and receiving the newsletter of the International Relations Office of Paderborn University in accordance with Art. 13 of the General Data Protection Regulation (DS-GVO)

Version 2.0 as of 08.07.2022

This data privacy policy describes how your personal data is processed within the scope of registering for and receiving the International Relations Office Newsletter. By issuing this policy, Paderborn University is complying with its duty to provide information pursuant to Art. 13 of the EU General Data Protection Regulation (hereinafter referred to as GDPR). With regard to the terms used in the following, e.g. “personal data”, “processing”, “controller”, etc., please refer to the definitions in Art. 4 of the GDPR.

1. Name and Contact Data

The responsible entity (“controller”) for processing your personal data within the scope of the International Relations Office Newsletter is Paderborn University, a legal corporation under public law funded by the German state of North Rhine-Westphalia. It is represented by the President.

1.1 Name and contact data of controller

Universität Paderborn (Paderborn University)
Warburger Str. 100
33098 Paderborn, Germany
Tel.: +49 (0)5251 60-0

1.2 Contact Partner for the registration form and the newsletter is

Roxanne Russo
Phone: +49 5251 60-5082
Email: roxanne.russo(at)upb(dot)de

1.3 Contact details of data protection officer

The Data Protection Officer of Paderborn University can be reached by postal mail at the address of the controller listed above or as follows:

Email: datenschutz(at)uni-paderborn(dot)de
Tel.: +49 (0)5251 60-4444

2. Categories, Purposes and Legal Bases of the Processing of Your Personal Data

When you register for the International Relations Office Newsletter, Paderborn University will process your personal data as follows for the following purposes and in line with the legal bases listed below:


  • Email address


  • Title
  • First Name
  • Last Name

In addition, the following data is collected automatically:

  • Your declaration of consent
  • Date and time of access

Purpose of processing: The data provided will only be used for delivering the International Relations Office Newsletter.

Legal Basis: Processing of your personal data is based on your declaration of consent according to Art. 6 para. 1 UAbs. 1 lit. a) DS-GVO (if applicable Art. 88 DS-GVO in conjunction with § 18 para. 1 DSG NRW).

3. Recipients of Your Personal Data

In principle, Paderborn University do not transfer your personal data that is processed by Paderborn University within the scope of the International Relations Office Newsletter to third parties.

4. Duration of Storage of Your Personal Data

Your personal data will only be stored for the specific purpose of sending the International Relations Office Newsletter until the time you withdraw your consent, unless there is also another legal ground for the processing (Art. 17 (1) (b) GDPR).

5. Your Rights as a Data Subject

As a data subject, you may assert the rights granted to you by the GDPR at any time; these are:

  • the right to know if and which of your personal data is being processed in accordance with Art. 15 GDPR, Section 12 DSG NRW;
  • the right to have any inaccurate personal data about you rectified or incomplete data completed in accordance with Art. 16 GDPR;
  • the right to have your personal data deleted (erased) in accordance with Art.17 GDPR, Section 10 DSG NRW;
  • the right to have the data processing restricted in accordance with Art. 18 GDPR;
  • the right to transmit any data about you in accordance with Art. 20 GDPR.

6. Objection to Processing of Personal Data and Withdrawal of Consent

Any consent to use your personal data as described above that may have been granted can be revoked (withdrawn) in whole or in part at any time without providing a reason. The withdrawal of consent shall not affect the lawfulness of processing based on the consent before its withdrawal (Art. 7 (3) GDPR). If you revoke your consent, Paderborn University will not be allowed to continue the data processing based on this consent in the future. If you want to revoke your consent in whole or in part, all you need to do is send an e-mail to roxanne.russo(at)upb(dot)de or datenschutz(at)uni-paderborn(dot)de.

7. Right to Lodge a Complaint

In addition to the aforementioned rights, you also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR) if you believe that the processing of personal data relating to you infringes the requirements of data protection law for example, the complaint can be submitted to the state commissioner responsible for overseeing Paderborn University:  Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (State Commissioner for Data Protection and Freedom of Information in North Rhine-Westphalia), Kavalleriestr. 2-4, 40213 Düsseldorf, Germany; phone: +49 (0)211 38424-0, e-mail:

8. Validity of Data Privacy Policy

Paderborn University reserves the right to amend this data privacy policy in order to revise it in compliance with any changes in relevant laws or regulations or to better serve your needs. The valid and applicable version of this data privacy policy is the latest version published by Paderborn University. Therefore, please note the current version number of the data privacy policy.

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