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Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn) Show image information

Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn)

Coronavirus: Current information from the executive board

[updated on 23 July, 9 a.m.]
[New information under: Current Regulations]

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Information from the University Board

The University of Paderborn regularly adapts the measures and regulations for the containment of infection by the coronavirus SARS-CoV-2 to current developments. Since July 1, 2020, Paderborn University has made "working on campus" possible again.

The university's crisis management team meets regularly and advises on measures to be taken in response to the rapidly changing situation.

Mouth and nose covering
The University’s executive board has adopted the following binding regulations:

  • On all public traffic areas in the university buildings (e.g. corridors, staircases, elevators, sanitary facilities) and in areas where the minimum distance cannot be maintained, it is mandatory to wear a mouth-nose cover.
  • In all events and meetings at the university with at least two people, a mouth-nose cover must be worn. Teachers, lecturers and applicants are exempt from this requirement if they keep a minimum distanceof 1.5 m from other persons. During an examination, the obligation to wear a mouth-nose cover may be waived if the minimum distance of 1.5 m to all other persons in the examination room is observed.
  • If the incidence in the district of Paderborn is under 35 and there is sufficient ventilation and compliance with the distance regulations, the mouth and nose covers at events may be removed when sitting.
  • Mouth-nose covers must also be worn when sitting and working in the corridors and foyers. This also applies to any student study groups.
  • Please also make sure that the entrances to the buildings are kept clear so that entering and exiting can take place in compliance with the distance regulation. Therefore, do not stay longer than absolutely necessary in the entrance and exit areas.

In spite of mouth nose protections, it is still essential to follow the current hygiene regulations, in particular the current recommendations of the Robert Koch Institute and the Federal Centre for Health Education.

Vaccination offers for university employees and students
A number of unbureaucratic vaccination offers are now available in the district of Paderborn without having an appointment in advance. You can find more information at: https://www.kreis-paderborn.de/kreis_paderborn/impfen/impfen.php

On August 5, 2021, students of Paderborn University will also have the opportunity to be vaccinated on the campus of Paderborn University in building Q, level 1, from 10 a.m. to 5 p.m. without prior registration. Two vaccines (BionTech and Johnson & Johnson) will be offered parallel on this day. This has the advantage that interested persons who prefer only a single vaccination to be considered fully vaccinated could choose the Johnson & Johnson vaccine. For those individuals who choose BionTech, the second vaccination would then take place in three to four weeks at the Salzkotten vaccination center.

Current Regulations

As before, special protective measures are necessary during the corona pandemic, whereby current developments must also be taken into account. The Concept for working on campus during the Corona pandemic was drawn up and agreed upon between the university executive board, the academic staff council, the staff council for the employees in technology and administration, the disabled persons representative, the equal opportunities officer, the AStA and employees of occupational safety and health along with the participation of the university doctor and is valid until the end of september 2021.

General information

  • Mouth-nose cover: In all events and meetings at the university with at least two people, a mouth-nose cover must be worn. Teachers, lecturers and applicants are exempt from this requirement if they keep a minimum distance of 1.5 m from other persons. During an examination, the obligation to wear a mouth-nose cover may be waived if the minimum distance of 1.5 m to all other persons in the examination room is observed. Furthermore, on all public traffic areas in the university buildings and when sitting and working in the corridors and foyers it is mandatory to wear a mouth nose cover. This also applies to any student study groups. If the incidence in the district of Paderborn is under 35 and there is sufficient ventilation and compliance with the distance regulations, the mouth and nose covers at events may be removed when sitting.
  • As of July 12, 2021, the university has returned to normal closing times. The main entrance may be used around the clock 7 days a week. Access to all buildings is generally possible from 6 a.m. Monday to Friday. The side entrances are closed from Monday to Friday at 8 p.m. On Saturdays, the university is open from 8 a.m. to 2 p.m. (including side entrances).
  • The Mensa Forum will remain closed, but the Caféte will continue to offer food to go. For more information click here.
  • In the case of courses and events with external parties, there is a need for a negative test certificate for every person present if the incidence is over 35. The test must not be older than 48 hours. Alternatively, proof of a recoverd corona infection with a positive PCR test (min. 28 days, max. six months old) or proof of a completed vaccination (14 days after the last required individual vaccination) can be provided (proof of immunization). The obligation to provide evidence does not apply if both the state and the Paderborn district are stable with an incidence under 35.

Teaching and studying

  • The summer semester 2021 will be conducted as a "hybrid semester", i.e. a mixture of face-to-face and digital teaching.
  • The number of corona infections has fallen so far that more presence on campus is possible again, beginning June 28, 2021. Specifically, this means:
    • Courses with special requirements for rooms and equipment may continue in attendance, strictly observing the rules of distance and hygiene.
    • Seminars, lectures and tutorials are generally possible again in attendance, subject to strict observance of the distance and hygiene rules. Approvals by the university management or the deans are no longer necessary. In order to enable any necessary tracing of the participants, the use of "darfichrein" (“may I enter”) is required. Teachers are asked to inform their students at least two weeks before the start of the attendance phase or even individual attendance dates.
    • In principle, events with physical presence are only offered in addition and as an option in this semester; the digital event formats will continue to be maintained in parallel. Due to the short remaining duration of the lecture period and the required parallelism of face-to-face and distance formats, probably only a few face-to-face courses will take place.
    • It is important for courses in attendance that the courses have already been allocated a room as part of the hybrid semester planning in March 2021. Lecturer please contact room management immediately and inform them if they no longer need the rooms provided for in the hybrid semester planning.
  • In the examination period of the summer semester 2021 Lecturers need a release from the dean for presence examinations. Students please contact their respective lecturers if they are in quarantine or have similar restrictions. The latest general ruling from the state of North Rhine-Westphalia results in the following regulations for the upcoming examination phase, which apply as long as the state of North Rhine-Westphalia and the district of Paderborn are assigned to incidence level 0 or 1:
    • The distance and hygiene rules must still be observed, but masks may be removed when seated.
    • In the case of examinations and courses in attendance, the traceability of those present will continue to be digital via "darfichrein".
    • No proof of immunization or negative test is currently required.
  • Student workstations can currently be used under certain conditions:
    • The student study spaces in the Mensa Academica will no longer be available when the official exam period for the summer semester begins on July 26, as the space will be used for exams.
    • Starting July 26, the library will increase the number of available workstations from the current 50 to 100, which can be reserved in advance via a reservation system or – subject to availability – booked when entering the library. Library hours are Monday through Friday from 9 a.m. to 6 p.m. Medical masks must still be worn throughout the library, as well as at all study and work stations in the library. The only exceptions are the eleven individual study rooms, which can be used as a separate office for up to six months upon request to complete a dissertation or postdoctoral thesis. An extension of the opening hours is aimed at the latest by the beginning of the winter semester 2021/2022 and is conditioned by the utilization of the workstations.
    • The LernTreff in Building I is open from 8 a.m. to 10 p.m. Monday through Friday and from 8 a.m. to 2 p.m. on Saturdays. Since this is a separately provided room, the mask at the learning workstation may be removed here. Login and logout take place here with the known procedure for contact tracking "darfichrein", a booking in advance is not possible. As soon as the maximum capacity of 43 places is reached, "darfichrein" will not allow any further registrations until someone logs out of the system.
    • Permanently installed benches and tables in the corridors of the UPB buildings, e.g. building O, B0 and in the Q building, may again be used as learning workstations. A medical mask must be worn when using them.
  • University library: Media may be borrowed and returned; however, please refer to the University Library's homepage with regard to the specific regulations and opening times.

Working on campus

  • As federal regulations continue to provide for the greatest possible reduction in contact in professional contexts, work from home is to be done by September 30, 2021, to the extent possible and in coordination with the respective work area. The applicable working hour regulations remain in place.
  • Work meetings and meetings for business reasons are permitted considering the hygiene requirements. Safety distances in particular must be observed.
  • If participants work at home, the meeting format must be in approved digital form.
  • Workshops, events as well as the reception of delegations and guests are possible in designated rooms. Occupancy numbers specified for the respective rooms must be observed and the number of 50 people must not be exceeded, regardless of room size. The documentation for traceability and the other requirements of the Corona Protection Ordinance must be complied with. You will find a corresponding checklist here.
  • Events coordinated with personnel development (e.g. advanced training, also in the form of team building measures) can take place. The requirements of the Corona Protection Ordinance must be complied with.
  • Social events are still not allowed to take place.
Current information on corona tests

Current information on corona tests

With the installation of the so-called “test bus”, citizens can take advantage of the offer of a Corona rapid test on the university campus. You can make appointments for the rapid tests at https://15minutentest-mobil.ticket.io/?onlyTag=uni&lang=en. The test bus is parked in the parking lot next to the TVZ building twice a week. Taking up this offer is of course voluntary.

In addition to the quick tests, up to two free self-tests per week are available to employees and teachers who work in person at Paderborn University. This offer is also available for vaccinated persons and recoverd, as doctors are currently still recommending that you continue to test yourself after complete immunization.

The self-tests may be picked up by employees, teachers and students from the security specialists in the entrance area of the ZSL building between 8 a.m. and 3 p.m. The lecturers should preferably collect the tests for the students of their courses centrally. You will receive instructions on how to use them and any further steps that may be required when the tests are handed out.

In the case of courses and events with external parties, there is a need for a negative test certificate for every person present if the incidence is over 35. The test must not be older than 48 hours. Alternatively, proof of a recoverd corona infection with a positive PCR test (min. 28 days, max. six months old) or proof of a completed vaccination (14 days after the last required individual vaccination) can be provided (proof of immunization). The obligation to provide evidence does not apply if both the state and the Paderborn district are stable with an incidence under 35.

If the incidence is stable under 35, the self-tests are also available to the students and should preferably be picked up centrally by the lecturers for the students of their courses in the ZSL.

Employees, who have not worked for at least five working days in a row due to vacation or comparable time off work, are required to provide a negative test from a test center on their first working day back at Paderborn University or at another place of work away from home (especially for business trips), or be completely immunized in accordance with the CoronaSchVo NRW. If employees initially resume work from home, proof of negative test or complete immunization is required as soon as they return to the university or another place of work after the above-mentioned absence. This obligation does not apply when switching between home office and the university.

Employees are responsible for compliance with the test requirement. The employee is obliged to send their negative test or immunization proof immediately to the personnel department at the following email address negativ-coronatest(at)uni-paderborn(dot)de.

Summer semester 2021

Summer semester 2021

  • The number of corona infections has fallen so far that more presence on campus is possible again, beginning June 28, 2021. In concrete terms this means:
    • Courses with special requirements for rooms and equipment may continue in attendance, strictly observing the rules of distance and hygiene
    • Seminars, lectures and tutorials are generally possible again in attendance, subject to strict observance of the distance and hygiene rules. Approvals by the university management or the deans are no longer necessary. In order to enable any necessary tracing of the participants, the use of "darfichrein" (“may I enter”) is required. Teachers are asked to inform their students at least two weeks before the start of the attendance phase or even individual attendance dates.
    • In principle, events with physical presence are only offered in addition and as an option in this semester; the digital event formats will continue to be maintained in parallel. Due to the short remaining duration of the lecture period and the required parallelism of face-to-face and distance formats, probably only a few face-to-face courses will take place.
    • It is important for courses in attendance that the courses have already been allocated a room as part of the hybrid semester planning in March 2021. Lecturer please contact room management immediately and inform them if they no longer need the rooms provided for in the hybrid semester planning.
    • In the case of courses and events with external parties, there is a need for a negative test certificate for every person present if the incidence is over 35. The test must not be older than 48 hours. Alternatively, proof of a recoverd corona infection with a positive PCR test (min. 28 days, max. six months old) or proof of a completed vaccination (14 days after the last required individual vaccination) can be provided (proof of immunization). The obligation to provide evidence does not apply if both the state and the Paderborn district are stable with an incidence under 35.
  • In the examination period of the summer semester 2021 Lecturers need a release from the dean for presence examinations. Students please contact their respective lecturers if they are in quarantine or have similar restrictions. The latest general ruling from the state of North Rhine-Westphalia results in the following regulations for the upcoming examination phase, which apply as long as the state of North Rhine-Westphalia and the district of Paderborn are assigned to incidence level 0 or 1:
    • The distance and hygiene rules must still be observed, but masks may be removed when seated.
    • In the case of examinations and courses in attendance, the traceability of those present will continue to be digital via "darfichrein".
    • No proof of immunization or negative test is currently required.
Courses and presence on campus

Instructions for students concerning the attendance in on-campus courses under the special requirements of the corona pandemic

  • Mouth-nose cover:
    • The distance and hygiene rules must be observed on the entire campus. Furthermore, on all public traffic areas in the university buildings (e.g. corridors, staircases, elevators, sanitary facilities) and in areas where the minimum distance cannot be maintained, it is mandatory to wear a mouth-nose cover.
    • In all events and meetings at the university with at least two people, a mouth-nose cover must be worn. Teachers, lecturers and applicants are exempt from this requirement if they keep a minimum distance of 1.5 m from other persons. During an examination, the obligation to wear a mouth-nose cover may be waived if the minimum distance of 1.5 m to all other persons in the examination room is observed.
    • If the incidence in the district of Paderborn is under 35 and there is sufficient ventilation and compliance with the distance regulations, the mouth and nose covers at events may be removed when sitting.
    • Please also ensure that the entrances to the buildings are kept clear so that entry and exit can take place in compliance with the distance regulations. Therefore, do not stay longer than absolutely necessary in the entrance and exit areas.
  • In the case of courses and events with external parties, there is a need for a negative test certificate for every person present if the incidence is over 35. The test must not be older than 48 hours. Alternatively, proof of a recoverd corona infection with a positive PCR test (min. 28 days, max. six months old) or proof of a completed vaccination (14 days after the last required individual vaccination) can be provided (proof of immunization). The obligation to provide evidence does not apply if both the state and the Paderborn district are stable with an incidence under 35.
  • Materials, tools, laboratory equipment, etc. must be used in a personal manner and not exchanged with each other.
  • In the case of symptoms (e.g. fever, dry cough, breathing problems, loss of taste / smell, sore throat, body aches), stay at home in any case and only come to work in good health.
  • The traceability of those present in case of a corona infections is done digitally with "darfichrein" using the QR codes in the room. The instructions can be found in the brief instructions below and in the rooms. At the beginning and in the end of each course, please make sure to register your attendance. You have to document your attendance in on-campus courses completely!
  • If you are found to be infected with COVID-19, please report immediately with their full name, address, telephone number and students additionally with their matriculation number to the following e-mail address: covid19(at)uni-paderborn(dot)de
  • If someone contracts COVID-19 or must self-quarantine due to an immediate contact, the supervisor and the HR department must immediately be informed.
  • In the event of a positive self / rapid test, the person tested must leave the university campus and go into home quarantine. Employees inform their superiors. If necessary, students will inform the lecturer of practical events.
  • People infected with COVID-19, people in quarantine, and people with COVID-19 symptoms are not allowed to enter the campus or take part in on-campus courses. Please remember that you are liable to prosecution if you violate the orders of the Health Department in application of the Infection Protection Act.
  • Student workstations can currently be used under certain conditions:
    • The student study spaces in the Mensa Academica will no longer be available when the official exam period for the summer semester begins on July 26, as the space will be used for exams.
    • Starting July 26, the library will increase the number of available workstations from the current 50 to 100, which can be reserved in advance via a reservation system or – subject to availability – booked when entering the library. Library hours are Monday through Friday from 9 a.m. to 6 p.m. Medical masks must still be worn throughout the library, as well as at all study and work stations in the library. The only exceptions are the eleven individual study rooms, which can be used as a separate office for up to six months upon request to complete a dissertation or postdoctoral thesis. An extension of the opening hours is aimed at the latest by the beginning of the winter semester 2021/2022 and is conditioned by the utilization of the workstations.
    • The LernTreff in Building I is open from 8 a.m. to 10 p.m. Monday through Friday and from 8 a.m. to 2 p.m. on Saturdays. Since this is a separately provided room, the mask at the learning workstation may be removed here. Login and logout take place here with the known procedure for contact tracking "darfichrein", a booking in advance is not possible. As soon as the maximum capacity of 43 places is reached, "darfichrein" will not allow any further registrations until someone logs out of the system.
    • Permanently installed benches and tables in the corridors of the UPB buildings, e.g. building O, B0 and in the Q building, may again be used as learning workstations. A medical mask must be worn when using them.

Instructions for the use of "darfichrein" for students

  • The obligation to provide contact data is regulated by CoronaSchVO § 2a. The data collection takes place exclusively for contact tracing purposes with regard to the Corona regulations. The teaching staff has no access to this information.
  • All data must be complete and correct.
  • To enter the data, use your mobile device (smartphone, tablet, notebook) to scan the QR code located in the respective lecture hall/seminar room.
  • Alternatively, you can also access the website named on the instruction page in the room directly.
  • Check in with first name, last name, telephone number and address (street, house number, zip code, city).
  • If you do not have a device (smartphone, tablet, notebook) with you, ask a person who has already checked in to add you as an "Additional Person”.
  • When leaving the lecture hall/seminar room you check out again.
  • The data will be processed in accordance with our privacy policy. Find it online at https://www.upb.de/Datenschutzerklaerung_Corona_Rückverfolgbarkeit.pdf

Supplement to "darfichrein" for teachers and students

Here you can find a tutorial on how to use "darfichrein" at the Paderborn University.
https://hilfe.uni-paderborn.de/Darfichrein.de_-_Nutzung

Note for teachers: Use of microphones in lecture halls and seminar rooms

For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues.
Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umh%C3%A4nge-Mikrofone_-_Gebrauch_und_Desinfektion/en

Excursions and language courses
  • Excursions are face-to-face courses outside the university. Excursions are only permitted if the relevant examination regulations make them obligatory and the excursion does not lead to areas that have been declared risk areas by the Robert Koch Institute. Compliance with the requirements for classroom teaching and the general corona protection regulations associated with the type of excursion (e. g., number of persons allowed in public spaces, travel in coaches, accommodation) must be ensured at all times during the excursion. The head of the excursion and, if applicable, other participating employees require a business trip permit according to the above-mentioned regulations, directly from the university executive board, i. e. the President or the Vice-President for Operations.
Exams, final theses, diplomas, practical courses and office hours
  • In the examination period of the summer semester 2021, lecturers need a release from the dean for presence examinations. Students please contact their respective lecturers if they are in quarantine or have similar restrictions. The latest general ruling from the state of North Rhine-Westphalia results in the following regulations for the upcoming examination phase, which apply as long as the state of North Rhine-Westphalia and the district of Paderborn are assigned to incidence level 0 or 1:
    • The distance and hygiene rules must still be observed, but masks may be removed when seated.
    • In the case of examinations and courses in attendance, the traceability of those present will continue to be digital via "darfichrein".
    • No proof of immunization or negative test is currently required.
  • Examinations in attendance can only take place under special behavioural regulations. The Paderborn University has prescribed the following measures and procedures which also affect you as exam participants:
    • In any case, bring your own mouth-nose covering.
    • Pay attention to the coughing and sneezing etiquette.
    • Keep a minimum distance of 1.5 meters at all times.
    • Disinfect your hands with the disinfectant available in front of the examination room.
    • Avoid standing together in groups.
    • If possible, do not bring a bag with you to the examination.
    • Only come to the university campus if you are in good health.
  • Procedures:
    • Please be in front of the exam room well in advance of the exam start time. Wear your mouth-nose covering already here.
    • You are offered a FFP2-mask as an alternative to your mouth and nose cover. Please keep in mind that FFP2-masks have a higher respiratory resistance and you have to pay attantion to a tight fit.
    • Please have your photo ID (e.g. identity card or driving licence) ready for an attendance check. You will be asked to check in with „darfichrein“ (QR-code) or to leave your mobile phone number so that you can be notified as soon as possible in the event of someone in the examination room turning out to have been infected. These data will be kept for four weeks in accordance with data protection regulations and then destroyed.
    • Once you have been allocated a place, you can enter the room. At the entrance there is an opportunity for hand disinfection.
    • Stay in your seat after the exam until you are asked to leave the room.
    • Check out with „darfichrein“.
    • Be prepared that leaving the room will also take longer than usual.
    • After the exam, still remember to avoid forming groups and to keep a minimum distance of 1.5 meters.
    • Leave the campus as soon as possible after the exam.
       
  • If the written examinations currently being planned in attendance cannot be carried out in this form, there are two possible alternatives:
    a) the use of a distance examination format, if the respective examination regulations allows, or
    b) in the case of a written examination, conversion into a different format
  • Students who are in quarantine on the day of the examination and therefore cannot take part in an in person examination are treated as sick students.
  • Students who have a medical certificate stating that a severe course of the disease would be expected in the event of infection can apply for compensation for disadvantages via the responsible examination board in individual cases.
  • Possibility to apply for a disadvantage compensation if you live together with a person of the risk group: If you do not belong to the risk group yourself, but a member of your household, a certificate issued for you personally that a severe course of illness would be to be expected for a member of the household in case of an exam participation can be the basis for an application for a disadvantage compensation at the responsible examination board.
     
  • FAQ "Exams and Corona" of the Central Examination Office.
  • Final theses can be submitted by e-mail to the supervisor - instead of the printed copies required by the examination regulations. A copy also needs to be send to the responsible person at the examination office. 
  • The university will still issue diplomas and send them via post.
  • External internships (industry, schools, etc.) that cannot be carried out to the planned extent should not put students at a disadvantage: Details are to be clarified on a case-by-case basis after resuming normal operations at the university.
  • For internships at schools, abroad or in the industry, the rules of the corresponding institutions apply.
  • In accordance with the respective contact persons, office hours take place by telephone or e-mail.
  • The PLAZ website provides information for student teachers about internship semesters, (aptitude) and orientation internships as well as about the vocational field internship. Consultation hours take place by telephone or e-mail in consultation with the respective contact person.
Application and Enrollment (Bachelor and Master)
  • All deadlines of the application and enrollment procedure for the winter semester 2021/22 must be adhered to.
  • If, due to a corona-related organizational delay by Paderborn University or your previous university or other institutions, you do not complete your bachelor's degree or are unable to submit the evidence required for application and enrollment in a bachelor's or master's degree program, you may be enrolled with the proviso,
    • that you meet the other requirements,
    • that, in the case of certified copies, you first submit single copies, and
    • that you submit the missing documents by February 2, 2022, at the latest. This deadline also applies to enrollment in the master's program under the assumption that failed bachelor's degree exams can be completed by this date.
Support for students and prospective students

The Student Advice Center with its contact points General Student Advisory Service, Psychosocial Counselling, Counselling for Students with Disabilities and Career Service will continue to be available by telephone, e-mail and chat: zsb.uni-paderborn.de/en.

Information for students on digital learning

Digital teaching and learning scenarios also bring many changes for students. For this reason, the IMT has put together tips on digital learning, especially in corona times for students on the HelpWiki page "Studieren in Zeiten von Corona". There, students can find information and advice on the use of digital materials and copyright, access to university resources, audio and video conferencing as well as temporary software offers for studying.

Library

For the latest information about the University Library, please visit the library's homepage.
Based on the current legal framework, the library may only offer limited on-site services.
Currently, the library is open Monday through Friday (excluding holidays) from 9 am to 6 pm. 
It is possible, for example, to borrow and return media, to scan excerpts from books and articles from journals at the book supervisory scanners in the UB, to use the microfilm scanner, to inspect media ordered from the stacks or via interlibrary loan that cannot be borrowed, to pay fees without cash at the automatic pay station, the reissuing, activation and collection of library cards and combined service and library cards, as well as working and studying in the library at a limited number of specially designated individual workstations (with reservation option) and working and studying in the individual workrooms.
Further, all health and safety measures shall be obeyed (including wearing medical mouth-to-nose coverings) and contacts shall be kept to a minimum.

Please also note the details of our current terms of use.

If you have any questions or problems, please send an e-mail to: bibliothek(at)ub.uni-paderborn(dot)de

Gastronomic facilities, BAföG office and housing administration of the Studierendenwerk
  • The Mensa Forum will remain closed, but the Caféte will continue to offer food to go.
  • Since July 1, 2020, the coffee bar Bona Vista is open again. Here you can get rolls, cakes, hot and cold drinks Monday to Friday from 9 to 15 o'clock. Please note: Entrance through the cafeteria foyer, exit through the outer door of Bona Vista.
  • For all three facilities, the well-known hygiene and distance regulations as well as the mask obligation apply.
  • The BAföG office (student financing) of the Studierendenwerk is working. Please contact the contact persons by phone or e-mail.
  • Important information from the BAföG office: BAföG is already paid from the beginning of the semester, despite the late start of lectures! The receipt of the application at the Studierendenwerk - BAföG-Amt is mandatory for this, latest in October. Further information is available at: www.studierendenwerk-pb.de/en.
  • Since it is currently difficult to issue a signed and sealed service printout or a sealed Form No. 5 for submission to BAföG, there is a special regulation to the electronic process.  This regulation is known to the BAföG representatives of the respective department. If the examination office is responsible for issuing the proof of performance, the proof will continue to be issued there. Please contact the staff directly by telephone or e-mail. If, due to the current situation, you are unable to present the proof of performance to the BAföG Office, please contact the BAföG Office directly.
  • The housing administration of the Studierendenwerk can also be reached by telephone or e-mail.
  • The Hair-Academy is open Monday to Friday from 9 to 17 o'clock. Appointment: 05251 2059132 or just drop by. Admission for maximum 3 customers inside. Hygiene, distance rules and compulsory masks must be observed.
AStA/student union: copy service, semester ticket, certificates, Stadtcampus, financing possibilities for students and FAQ
University sports and Healthy University

University sports

Healthy University

  • Exercise breaks: The German University Sports Association (Allgemeiner Deutscher Hochschulsportverband) has compiled a collection of short exercise breaks, from a break express to online workouts. In this way, employees gather energy for further work on the PC and, in addition, feel good by releasing endorphins during the exercises: "Stay fit at home"
  • Conflict counselling: Since April 1, all employees and managers from science, technology and administration have had the opportunity to receive support in the event of conflicts in the work environment. Two external conflict advisors offer individual consultations for this purpose. Further information on the offer and consultation hours can be found on the personnel development page.
  • All information about Healthy University can be found here.
International students and German course participants (DSH)

General information for "International Students (Degree Seeking)" can be found in the Corona-FAQ of the International Office:
https://www.uni-paderborn.de/en/studies/international-office/corona-faq-of-the-international-office/

Special information for individual groups can be found here:

Stays abroad and exchange semesters

Information for "International Students" can be found in the Corona-FAQ of the International Office.

Information for students of the partner universities who plan or carry out a stay at the University of Paderborn (Incomings).

Information for students of the Paderborn University who plan or carry out a stay abroad (outgoings).

IMT
  • The on-site user advisory service of the IMT (Information and Media Technologies Centre) in N5.344 is closed. The Notebook-Café in I0.401 is open Monday to Thursday, 10 a.m. until 2 p.m. The staff can still be contacted by telephone (05251 60-5544) or by e-mail (imt(at)upb(dot)de).
  • Advice and assistance with technical questions can be found at hilfe.uni-paderborn.de 
  • Note for teachers: Use of microphones in lecture halls and seminar rooms: For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues. Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umh%C3%A4nge-Mikrofone_-_Gebrauch_und_Desinfektion/en.

Working time regulations for academic and non-academic employees
  • The working hours for participants in flex-time will continue to be recorded as regular working time or credited as overtime while working on campus. Flex-time participants are asked to record times on campus as usual. Additional work beyond the daily planned working time will be credited to the personal working time balance as usual. If the times on campus as recorded by checking in at the terminal are less than the daily regular working hours, we assume that the rest of the working time is performed at home. In this case, the entire regular working time for this day is credited, the respective working time balance does not change. However, if in this case, you do not want to continue to work at home or you want to compensate for time in some other way, the HR department needs a proof of correction, as under normal working conditions, so that your flex-time account can be corrected accordingly. In this case, an email sent to gleitzeitfragen(at)zv.upb(dot)de is currently sufficient.
  • Compliance with the occupational safety standards of the Federal Ministry of Labour and Social Affairs, which have been updated in view of the requirements caused by the corona pandemic, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia, and the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Written examinations and tests"). Attendance in the rooms of the university must be reduced to a minimum.
  • Specific regulations apply to the employees of the central administration to ensure the administration’s functioning. These regulations are to be agreed with the respective departmental management (“Dezernatsleitung”). (further information is provided here on an ongoing basis).
  • In view of the fact that schools and daycare centres will be closed in NRW from Monday, March 16, 2020, parents will be granted holiday and flexitime arrangements.
  • For work from outside the university, the IMT collects all important information at https://hilfe.uni-paderborn.de/Working_from_outside_the_University
  • Please fill out a vacation form as usual and send it to the responsible person, either in digital (as a PDF attachment to an email) or analog (paper) form. Responsibility for non-scientific staff: Dagmar Rebbe (Tel. 5295, Room B1.228, dagmar.rebbe(at)zv.upb(dot)de) and for scientific staff: Sabrina Gelhoet (Tel. 4297, Room B1.225, sabrina.gelhoet(at)zv.upb(dot)de). Please also note the information under the following link.
Working from home – FAQ

What does working from home mean?

As federal regulations continue to provide for the greatest possible reduction in contact in professional contexts, work from home is to be done by September 30, 2021, to the extent possible and in coordination with the respective work area. The applicable working hour regulations remain in place.

If individual work areas are not able to provide notebooks for their staff, the IMT can be contacted for the provision of loan equipment.

In order to ensure insurance coverage at the home workplace, the place of work should also be formally moved to the private address. A corresponding form can be found here. Please send the completed form to the personnel department.

Who decides whether working from home is possible? Can the employee decide that herself/himself?

Supervisors bear the final responsibility to decide whether the employees can work from home. The supervisor decides whether employees who are part of the core team can also temporarily work at home. For the central administration, this is decided by the department head (“Dezernatsleitung”).

Working hours when working from home

The basic working time for working from home/emergency home office is determined as follows: Monday through Friday from 6:00 a.m. to 7:30 p.m. During the times at the home office you have to ensure availability. The times may differ from the service times (Monday to Friday from 9 a.m. to 3 p.m.).

Can I oblige my employee to divert the call to his or her personal telephone number?

It is not possible to oblige employees to use personal devices. However, if the availability cannot be guaranteed, it is not possible to work from home. In these case, granting recreational leave or flexitime compensation can be considered.

Does the university offer childcare facilities for employees' children or do other arrangements exist?

There are no childcare facilities for employees' children to avoid further infection chains.

Do apprentices come to work?

Since April 23, 2020, apprentices have the opportunity, in consultation with their trainer, to carry out measures at the University of Paderborn that are necessary to achieve the training objectives.

Will Paderborn University continue to operate as usual?

The work at the Paderborn University does not continue as usual. As a rule, from July 1 2020, a mixture of working at home and working on campus is the norm. The buildings are accessible again as usual from July 1, 2020.

As a general rule, no home office abroad should be allowed in the current pandemic.

Information for teachers on digital offerings

The staff unit Higher Education Development Office provides teachers with tips on how they can digitalise their courses more effectively. Lecturers are supported in converting their lectures, seminars and exercises to digital formats. On this page you will find support, recommendations and instructions. 

The scanning service for the provision of online materials via the university library's e-seminar machines, which had to be discontinued at short notice due to the corona-related reduction of services and services, is back in operation. Lecturers can set up seminar apparatus for their courses at any time and send orders to the University Library (UB) to digitize and provide articles and excerpts from books and journals available at the University Library - in compliance with copyright regulations. From now on the scan orders will be processed by the University Library and successively made available for the respective seminar apparatus. E-seminar apparatus and scan service are some of the services offered by the UB to support the current task of converting teaching in the summer semester to digital formats wherever possible. Further information can be found on the pages 'electronic seminar equipment'.

The IMT supports the approach of the university, from 20.4. onwards teaching will be carried out in particular as home learning and from May onwards - where necessary - also with the support of synchronous communication (webinars, video conferences). For this purpose, several new services have been developed and are currently being offered in the introductory phase.

We have compiled an overview of the various services on the HelpWiki page "Digitale Tools für die Lehre". There you will find the services offered by the IMT and other university departments, information on usage scenarios, instructions, and usage and data protection information.

The central learning platform PANDA is available to you as usual. The offer of recording presentations and courses and streaming them via the video server has been extended. The IMT now operates BigBlueButton and Jitsi Meet as learning conference systems. For large numbers of participants, licenses for the video conference systems Zoom and WebEx were purchased.

The IMT works closely with the staff unit Educational Innovations and University Didactics, which provides information on technical solutions and didactic design options for "Teaching during the COVID-19 pandemic".

Note for teachers: Use of microphones in lecture halls and seminar rooms

For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues.
Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umhänge-Mikrofone_-_Gebrauch_und_Desinfektion/en 

Implementation of hybrid courses

If you want to implement hybrid courses, please note the information under:
hilfe.uni-paderborn.de/Hybride_Veranstaltungen_in_Seminarraeumen_(ohne_IMT-Personal

Digital tool “darfichrein” Manualhttps://hilfe.uni-paderborn.de/Darfichrein.de_-_Nutzung/en

Contact tracing: If you or your students object to the electronic collection of your personal data or if technical problems occur, you must be able to provide a sufficient number of hardcopies of the form for each of your courses that take place on campus. Contact tracing for all students who attended a course on campus must be ensured without exception. A template can be found here: https://hilfe.uni-paderborn.de/images/1/1f/Rueckverfolgung_Lehrveranstaltungen_de_en.pdf

Business trips and trainings

Business trips should be kept to a minimum.

The instructions of the Foreign Office must be observed. Business trips to areas that have been declared risk areas by the Robert Koch Institute are prohibited – even if a business travel permit has already been issued. The current list of risk areas can be found here: www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

a) Domestic business trips and trips within the EU as well as Iceland, Liechtenstein, Norway and Switzerland unless classified as a risk area by the RKI

Requests for business trips can be made through official channels. The same applies to applications for participation in training events. Travelers must provide written assurance that the official hygiene standards of the country they are visiting are being observed with regard to the corona pandemic. Approval is given directly by the travel cost center. Unless there are travel restrictions from government agencies, people can travel. If a domestic German business trip cannot be avoided, the corona regulations of the federal states apply. Information available at: die Corona-Regelungen der Bundesländer. Further important information can be found here: https://www.bundesregierung.de/breg-de/themen/coronavirus/faq-travel-1916374

b) Other business trips abroad if not classified as a risk area by the RKI

For business trips abroad, the Dean or the management of the faculties or the management of the institutions must confirm that the business trip is absolutely necessary. The approval is given by the travel cost center through the President or the Vice-President for Operations. Information for travel returnees can be found on the website of the Paderborn Health Office: Gesundheitsamt Paderborn. Employees who return from a risk area should contact their supervisor and their Personnel Administrator by e-mail or telephone.

c) Excursions

Excursions are face-to-face courses outside the university. Excursions are only permitted if the relevant examination regulations make them obligatory and the excursion does not lead to areas that have been declared risk areas by the Robert Koch Institute. Compliance with the requirements for classroom teaching and the general corona protection regulations associated with the type of excursion (e. g., number of persons allowed in public spaces, travel in coaches, accommodation) must be ensured at all times during the excursion. The head of the excursion and, if applicable, other participating employees require a business trip permit according to the above-mentioned regulations, directly from the university executive board, i. e. the President or the Vice-President for Operations.

Committee work and meetings
  • Work meetings and meetings for business reasons are permitted considering the hygiene requirements. Safety distances in particular must be observed.
  • If participants work at home, the meeting format must be in approved digital form.
  • Workshops, events as well as the reception of delegations and guests are possible in designated rooms. Occupancy numbers specified for the respective rooms must be observed and the number of 50 people must not be exceeded, regardless of room size. The documentation for traceability and the other requirements of the Corona Protection Ordinance must be complied with. You will find a corresponding checklist here.
  • Events coordinated with personnel development (e.g. advanced training, also in the form of team building measures) can take place. The requirements of the Corona Protection Ordinance must be complied with.
  • Social events are still not allowed to take place.
Information regarding research funding

The research funding institutions continuously endeavor to find adequate solutions to continue funding ongoing research projects despite the Corona crisis and to support the scientists in applying for new research projects.

Note: You can find additional up-to-date information under the funding agencies’ links (links below)

EU-Commission
https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/covid-19

Erasmus +
https://eu.daad.de/service/faq/coronavirus/de/

DFG
The DFG has extended the submission deadlines for the specialist information services (FID), open access publishing and national licensing programs. You will find continuously updated information and extensions to the submission deadlines in advertised DFG programs at:
https://www.dfg.de/en/research_funding/announcements_proposals/index.jsp

DFG information regarding progress of project work and funding
The German Research Foundation (DFG) provided funded persons with initial information on the progress of project work and funding in the face of the coronavirus pandemic. You can read the letter (in German) here:
https://www.dfg.de/download/pdf/presse/download/20200318_schreiben_an_alle_gefoerderten.pdf

DAAD
https://www.daad.de/en/coronavirus/
Information for project managers: https://www.daad.de/en/corona-daad-projektfoerderung/

EFRE 2014-2020
https://www.efre.nrw.de/news/informationen-zur-corona-pandemie

BMBF
Information of the BMBF for grant recipients: https://www.bmbf.de/de/informationen-fuer-zuwendungsempfaenger-11389.html

AiF/IGF
https://www.aif.de/foerderangebote/igf-industrielle-gemeinschaftsforschung.html

VW-Foundation
https://www.zim.de/ZIM/Redaktion/DE/Meldungen/2020/1/2020-04-16-corona-zim-fragen-antworten.html

Alexander von Humboldt Foundation
https://www.humboldt-foundation.de/en/explore/newsroom/news/coronavirus-pandemic

Support measures for academics and students with children

As a result of the Corona Pandemic, academics and students with children are subjected to multiple time-related stress situations due to lack of childcare and home schooling in addition to the switch to digital learning.

In order to support, in particular, the affected scholars in the qualification phase, teaching staff for special duties as well as students doing examinations, the following measures are being offered:

Babysitting

The FamilienServiceBüro of Paderborn University arranges in collaboration with the staff of PUKi babysitters, whose qualifications and availability were ascertained in advance. Hence, the needs of the parents can be addressed adequately. If you are looking for a babysitter, please contact FamilienServiceBüro via email: barbara.pickhardt(at)upb(dot).de. Please indicate your time requirements and any special considerations to be taken into account when looking after your child/children.

If necessary, an appointment for consultation can also be arranged via email.

Reimbursement of care costs for students undertaking examinations

Students doing examinations can be reimbursed for private childcare costs to enable them to prepare adequately for the examination. A maximum of 5 days of care (up to 6 hours) will be reimbursed. Care costs will be reimbursed for children up to 12 years of age and for children with special needs until the end of compulsory schooling. The costs of babysitters, who are privately organised, as well as for babysitters/caregivers provided by the FamilienServiceBüro, can be reimbursed. A prerequisite for reimbursement of costs is the registration of the care person at the Mini-job Centre or the registration of self-employment.

Student parents who have an annual income of less than 25,000 euros and therefore do not pay Kindergarten-fees can be reimbursed for the registration costs incurred at the Mini-job Centre. The FamilienServiceBüro offers advice on matters regarding the registration of babysitters/caregivers at the Mini-job Centre.

Reimbursement of childcare costs can be applied for until September 30, 2021 (duration of the Corona-Epidemie-University regulations). For more information and the invoice form, click here: https://www.uni-paderborn.de/en/university/equal-opportunities-officer/support-measures-during-the-corona-pandemic

Application to the Equal Opportunity Officer: Irmgard Pilgrim, irmgard.pilgrim(at)upb(dot).de

Funding for student research assistants for the Summer term 2021

Scholars in the qualification phase (doctoral students, postdocs and junior professors) and LfbA's can apply for funding for a student assistant to assist in teaching during the summer semester 2021. Funding will be provided for a maximum of 9.5 hours per week for three months from March 2021 to June 2021.

Researchers and LfbA's with at least one child under the age of 12 or a child with special needs until the end of compulsory schooling are eligible to apply.

Further information can be found here.

Application to the Equal Opportunity Officer: Irmgard Pilgrim, irmgard.pilgrim(at)upb(dot).de for until March 1, 2021.

General information for university members with children

University members with children can find more information about support and counseling services on the following websites: 

www.uni-paderborn.de/universitaet/familiengerechte-hochschule/coronakrise-informationen-fuer-studentinnen-mit-kindern 

Occupational Health and Safety

Here you can find the operating instructions (Coronavirus SARS-CoV-2): German and English.

On its homepage, the Occupational Health and Safety Department also provides a wide range of further information.

Precautionary measures and further information
  • Persons having symptoms of a possible illness (especially cough and fever) are strongly advised to contact their GP/family doctor by telephone, who will then take further action. Those affected are also urged not to visit a doctor's practice in person to avoid subsequent infections.
  • Persons with an increased risk of infection, e.g. due to previous illnesses, are urgently requested by the executive board to stay at home.
  • The following applies to all service facilities: Please avoid personal contact and communicate by e-mail or telephone.
  • Here you will find further information on everyday hygiene measures from the Federal Centre for Health Education: www.infektionsschutz.de/hygienetipps (in German).
  • Information for lecturers: "Convert courses from classroom teaching to self-study with feedback" - Notes and guidelines.
  • If you are found to be infected with COVID-19, please contact the university administration immediately with your full name, address, telephone number and matriculation number via the e-mail address COVID19[at]uni-paderborn[dot]de.
  • If someone contracts COVID-19 or must self-quarantine due to an immediate contact, the supervisor and the HR department must immediately be informed.
  • In the event of a positive self / rapid test, the person tested must leave the university campus and go into home quarantine. Employees inform their superiors. If necessary, students will inform the lecturer of practical events.
  • Employees, who have not worked for at least five working days in a row due to vacation or comparable time off work, are required to provide a negative test from a test center on their first working day back at the University of Paderborn or at another place of work away from home (especially for business trips), or be completely immunized in accordance with the CoronaSchVo NRW. If employees initially resume work from home, proof of negative test or complete immunization is required as soon as they return to the university or another place of work after the above-mentioned absence. This obligation does not apply when switching between home office and the university. Employees are responsible for compliance with the test requirement. The employee is obliged to send their negative test or immunization proof immediately to the personnel department at the following email address negativ-coronatest(at)uni-paderborn(dot)de.

Further information and links

NRW citizens' hotline on the corona virus: 0211 / 9119 1001 (Monday to Friday 8am – 6pm)

People who notice symptoms of a potential disease (especially cough and fever) are urgently requested to call their family doctor by telephone, who will then take further steps. People are furthermore urgently requested to not contact a physician in person in order to prevent the further spread of the disease and to avoid follow-up infections.

Further information about hygiene measures by the Federal Centre for Health Education:
https://www.infektionsschutz.de/hygienetipps/

ResearchGate: Network of experts on the corona pandemic
The ResearchGate initiative supports scientists and organisations worldwide in the fight against the COVID 19 pandemic. For this purpose, the "COVID-19 Research Community" was introduced, so that scientists can connect and have direct access to publications and research data. The forum was founded to strengthen interdisciplinary cooperation. Scientists have the opportunity to discuss current research, ask questions and network with colleagues. The topics relate to all aspects and implications of the Corona crisis.
https://www.researchgate.net/community/COVID-19

--- The website is constantly updated ---

List of experts: Notes for journalists
On the occasion of the global spread of the virus SARS-CoV-2 and the respiratory disease COVID-19, scientists of Paderborn University are available for your research on the effects of the corona pandemic.

 

Press releases on coronavirus
Here you will find an overview of all press releases dealing with the coronavirus and its effects. This includes statements by scientists* from the Paderborn University as well as information about student projects.

 

The University for the Information Society