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Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn) Show image information

Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn)

Coronavirus: Current information from the executive board

[updated on 6 April, 16.00 p.m.]
[New information under: Current information on corona tests]

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Information from the University Board

The University of Paderborn regularly adapts the measures and regulations for the containment of infection by the coronavirus SARS-CoV-2 to current developments. Since 1 July, Paderborn University has made "working on campus" possible again.

Since 19 March, the University has been in "basic operation", which will be extended step by step, ensuring that the necessary infrastructure and administration is maintained. From 1 July, home office is no longer the standard case, but a mixture between home office and working on campus.

The university's crisis management team meets regularly and advises on measures to be taken in response to the rapidly changing situation.

Mouth and nose covering

Effective from 1 September 2020, the University’s executive board has adopted the following binding regulations:

  • It is compulsory to wear a mouth and nose covering in all public traffic areas in the university buildings (corridors, stairwells, elevators, sanitary facilities) and in areas where the minimum distance cannot be maintained.
  • Mouth and nose covering must also be used for the seating in the hallways and foyers, unless the minimum distance of 1.50 meters from other people can be guaranteed.
  • Please also make sure that the entrances to the buildings are kept clear so that entering and exiting can take place in compliance with the distance regulation. Therefore, do not stay longer than absolutely necessary in the entrance and exit areas.

In spite of mouth nose protections, it is still essential to follow the current hygiene regulations, in particular the current recommendations of the Robert Koch Institute and the Federal Centre for Health Education.

Current Regulations

The extension of the lockdown and the latest changes to the Corona Protection Ordinance (CoronaSchVo) for the State of North Rhine-Westphalia make it necessary to update or adapt the current regulations at our university.

General information

  • Still applies: In all classes and at all gatherings at the University with more than two persons, a mouth-nose cover must be worn. Teachers, lecturers and applicants are exempted from this requirement if they maintain a minimum distance of 1.5 m to other persons. During examinations, the requirement to wear a mouth-nose cover likewise does not apply as long as a minimum distance of 1.5 m to other persons is maintained in the examination room. Under other conditions, a mouth-nose cover must be worn in all publicly accessible areas within the buildings of Paderborn University.
  • The buildings will remain open as usual from 7 a.m. to 7.30 p.m. Monday to Friday, and the main entrance will be accessible at all times.
  • The Mensa Forum will remain closed, but the Caféte will continue to offer food to go.

Teaching and study

  • All courses that do not require special equipment must again take place digitally from 2 November 2020. This also applies for the remaining lecture period of the winter semester. 
    Face-to-face courses are only possible in exceptional cases if they cannot be offered either in alternative teaching formats or postponed to sometime after february 14 without serious disadvantages for the students.
    Such a serious disadvantage may arise, for example, in the case of courses that are dependent on special rooms, equipment or other special conditions (e.g., laboratories, special work rooms, recording studios and, in the artistic field, coaching, practice, individual artistic lessons and work in workshops and studios), and the postponement of which would lead to a significant delay in the students’ degree programs.
  • Currently Examinations and exam preparations may only be done to a very limited extent in face-to-face formats. The currently valid Corona Protection Ordinance only allows this in cases in which an examination cannot be postponed to the period after February 14 for legal or factual reasons, or a postponement is not reasonable for the students because it would lead to a significant delay in the students’ degree programs.
  • Teachers who must hold a course, an examination or an exam preparation as a face-to-face event, please document the necessity using this form. This also requires a release from the responsible dean. Of course, the distance and hygiene rules must continue to be adhered to and traceability must be ensured!
  • Currently all student workstations may not be used, neither in the publicly accessible areas of the university nor in the library, the Mensa Academica or in Building I.
  • University library: Media may be borrowed and returned; however, please refer to the University Library's homepage with regard to the specific regulations and opening times.

Working on campus

  • The winter months are placing great demands on all of us, and we are all called upon to strongly restrict our personal contacts. The regulations for working and studying on campus during the Corona pandemic are therefore being prolonged until the end of April 2021 in coordination with the Staff Council. Please check with your supervisor which further work can be done from home, taking into account your personal situation. When on campus, please take particular care to observe the distancing and hygiene rules.
  • Committee meetings may only be held face-to-face with the express permission of university management.
Current information on corona tests

Current information on corona tests

With the installation of the so-called "test bus" last week on the campus, the university is able to offer rapid tests (citizen tests) that are provided free of charge. Appointments may be made at upb.testzentrum-paderborn.de. The test bus will be parked next to the TVZ building. Of course, this offer is voluntary.

In addition to the rapid tests, free self-tests will be available from 12th April 2021 for employees and lecturers of Paderborn University, as well as for students participating in face-to-face courses. These self-tests will be ordered centrally, i.e. decentralised orders can no longer be reimbursed.
The self-tests can be picked up by employees and teachers as well as students from the safety specialists at the entrance area of the ZSL building mondays to fridays between 8 am and 3 pm. Instructions on how to use the tests and on any further steps that may be necessary will be given when receiving the test.

Access to face-to-face classes does not depend on the submission of the test result. Nevertheless, the executive board asks all of you to take advantage of this special offer, in order to make a further contribution to safe work on campus. In addition to the distance and hygiene rules, wearing medical masks and vaccinations, self- and rapid tests are now also recommended to combat the corona pandemic.

Summer semester 2021

Summer semester 2021

  • The lecture period for the summer semester begins on April 12, 2021.
  • It is foreseeable that the pandemic-related restrictions will continue, at least in part, and that normal semester operations will not be possible. In the coming semester we want to remain true to our principle at Paderborn University and allow as much presence as is reasonably possible. The university management has therefore decided to hold the coming summer semester as a “hybrid semester”, a mixture of classroom teaching and digital teaching.
  • This means that at least some courses (primarily smaller events for first and second semesters and, if possible, smaller events for higher semesters, as well as courses with special requirements in terms of rooms and equipment, such as labs) can and should be carried out in person. Of course, all face-to-face events take place in compliance with the statutory distance and hygiene rules.
  • The current stipulations from the federal and state levels apply until the end of March. The development of the infection rates in the next few weeks will decide on further opening options for the summer semester.
  • Because of the pandemic development Paderborn University will start the summer semester lecture period, beginning on April 12, 2021, for most courses digitally. The development of the new rate of infections in the next few weeks will determine the opening options in the second half of the summer semester. In concrete terms this means:
    • Only courses with special requirements in terms of rooms and equipment (e.g. laboratory internships) may be offered in person if not digitally possible. Such events with physical presence will naturally take place in compliance with the statutory distance and hygiene regulations; wearing a medical mouth and nose covering is compulsory.
    • We are still making plans for a hybrid semester with courses with physical presence, especially for first and second semesters and, if possible, smaller face-to-face events for higher semesters; however, implementation is postponed until after Pentecost.
    • The regulations for digital and exams with physical presence remain in force and will continue during all intermediate exams taking place throughout the lecture period. The following applies: exams in digital formats are the rule, while exams with physical presence are the exception and require prior approval.
Winter semester 2020/21
  • The current distance and hygiene regulations severely limit the possibilities for classroom teaching at universities. In coordination with the Ministry of Culture and Science of North Rhine-Westphalia and the other universities in the federal state, the Executive Board of Paderborn University has therefore decided that teaching in the winter semester 2020/21 will be organised and offered as a mixture of classroom teaching and digital teaching.

  • All courses that do not require special equipment must again take place digitally from 2 November 2020. This also applies for the remaining lecture period of the winter semester. 
    Face-to-face courses are only possible in exceptional cases if they cannot be offered either in alternative teaching formats or postponed to sometime after february 14 without serious disadvantages for the students.
    Such a serious disadvantage may arise, for example, in the case of courses that are dependent on special rooms, equipment or other special conditions (e.g., laboratories, special work rooms, recording studios and, in the artistic field, coaching, practice, individual artistic lessons and work in workshops and studios), and the postponement of which would lead to a significant delay in the students’ degree programs.
  • Examinations and exam preparations may only be done to a very limited extent in face-to-face formats until february 14. The currently valid Corona Protection Ordinance only allows this in cases in which an examination cannot be postponed to the period after february 14 for legal or factual reasons, or a postponement is not reasonable for the students because it would lead to a significant delay in the students’ degree programs.

The lecture times for the winter semester 2020/21 are scheduled as follows:

  • Lectures for students who are enrolled in their first semester of study in a particular degree programme and who are enrolled at the university for the first time start on 2 November 2020.
  • For all other students, the lecture period starts on 26 October 2020.
  • The introduction week (O-Phase) will take place from 19 October 2020. Please find further information about the program on the website of the Student Advice Center (Zentrale Studienberatung, ZSB).
  • The lectures will end for all students on 12 February 2021.
Courses and presence on campus

Instructions for students concerning the attendance in on-campus courses in winter semester 2020/21 under the special requirements of the corona pandemic

  • The distance and hygiene rules must be observed on the entire campus. Furthermore, a mandatory mouth and nose cover must be worn on all public traffic areas in the university buildings (corridors, stairwells, elevators, sanitary facilities) and in the areas where the minimum distance cannot be guaranteed.
  • Please also ensure that the entrances to the buildings are kept clear so that entry and exit can take place in compliance with the distance regulations. Therefore, do not stay longer than absolutely necessary in the entrance and exit areas.
  • As part of the semester planning, a room has been allocated for your course and published in PAUL. Here you can also find further information concerning additional dates.
  • The maximum capacity of each room is indicated at the entrance door and must not be exceeded.
  • When entering and leaving any rooms, make sure that you do not form crowds or queues.
  • During on-campus courses, a minimum distance of at least 1.50 m between people must always be observed. If the minimum distance can temporarily not be guaranteed, a mouth and nose cover must be worn, e.g. when lecturers are looking through documents between the rows of seats in seminar rooms.
  • Materials, tools, laboratory equipment, etc. must be used in a personal manner and not exchanged with each other.
  • Please do not come to the university if you have cold symptoms.
  • The traceability of those present in case of a corona infections is done digitally with "darfichrein" using the QR codes in the room. The instructions can be found in the brief instructions below and in the rooms. At the beginning and in the end of each course, please make sure to register your attendance. You have to document your attendance in on-campus courses completely!
  • If you are found to be infected with COVID-19, please contact the university management immediately via the e-mail address COVID19[at]uni-paderborn[dot]de.
  • People infected with COVID-19, people in quarantine, and people with COVID19 symptoms are not allowed to enter the campus or take part in on-campus courses. Please remember that you are liable to prosecution if you violate the orders of the Health Department in application of the Infection Protection Act.

Instructions for the use of "darfichrein" for students

  • The obligation to provide contact data is regulated by CoronaSchVO § 2a. The data collection takes place exclusively for contact tracing purposes with regard to the Corona regulations. The teaching staff has no access to this information.
  • All data must be complete and correct.
  • To enter the data, use your mobile device (smartphone, tablet, notebook) to scan the QR code located in the respective lecture hall/seminar room.
  • Alternatively, you can also access the website named on the instruction page in the room directly.
  • Check in with first name, last name, telephone number and address (street, house number, zip code, city).
  • If you do not have a device (smartphone, tablet, notebook) with you, ask a person who has already checked in to add you as an "Additional Person”.
  • When leaving the lecture hall/seminar room you check out again.
  • The data will be processed in accordance with our privacy policy. Find it online at https://www.upb.de/Datenschutzerklaerung_Corona_Rückverfolgbarkeit.pdf

Supplement to "darfichrein" for teachers and students

Here you can find a tutorial on how to use "darfichrein" at the Paderborn University.
https://hilfe.uni-paderborn.de/Darfichrein.de_-_Nutzung

Note for teachers: Use of microphones in lecture halls and seminar rooms

For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues.
Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umh%C3%A4nge-Mikrofone_-_Gebrauch_und_Desinfektion/en

Excursions and language courses
  • Excursions are face-to-face courses outside the university. Excursions are only permitted if the relevant examination regulations make them obligatory and the excursion does not lead to areas that have been declared risk areas by the Robert Koch Institute. Compliance with the requirements for classroom teaching and the general corona protection regulations associated with the type of excursion (e. g., num-ber of persons allowed in public spaces, travel in coaches, accommodation) must be ensured at all times during the excursion. The head of the excursion and, if applicable, other participating employees require a business trip permit according to the above-mentioned regulations, directly from the university executive board, i. e. the President or the Vice-President for Operations.
Exams, final theses, diplomas, practical courses and office hours

Exams as of February 15:

The current Corona Protection Ordinance of the state of North Rhine-Westphalia is valid until February 14. The legal regulations for the period thereafter will depend on the further infection rates. Since it is not yet possible to predict how things will continue after February 14, we currently do not have a reliable basis for planning the entire examination period. However, it is our aim to enable our students to take exams in the scope and time provided.

In order to show a perspective despite the numerous uncertainties, we have made the following regulations for the examination phase from February 15:

  • Oral exams may be flexibly adapted to changing framework conditions and -depending on the case- carried out in digital formats or in person.
  • If the infection rate continues to fall and the Corona Protection Ordinance valid from February 15 allows this, these tests may be carried out as planned starting February 15. Of course, the distance and hygiene rules will continue to be carefully observed and traceability will be ensured! In addition, all those present during an examination must wear a mouth and nose covering for the entire duration of their attendance.
  • Written examinations can only take place under special behavioural regulations. The Paderborn University has prescribed the following measures and procedures which also affect you as exam participants:
    • In any case, bring your own mouth-nose covering.
    • Pay attention to the coughing and sneezing etiquette.
    • Keep a minimum distance of 1.5 meters at all times.
    • Disinfect your hands with the disinfectant available in front of the examination room.
    • Avoid standing together in groups.
    • If possible, do not bring a bag with you tot he examination.
    • Only come tot he university campus if you are in good health.
  • Procedures:
    • Please be in front of the exam room well in advance of the exam start time. Wear your mouth-nose covering already here.
    • You are offered a FFP2-mask as an alternative to your mouth and nose cover. Please keep in mind that FFP2-masks have a higher respiratory resistance and you have to pay attantion to a tight fit.
    • Please have your photo ID (e.g. identity card or driving licence) ready for an attendance check. You will be asked to check in with „darfichrein“ (QR-code) or to leave your mobile phone number so that you can be notified as soon as possible in the event of someone in the examination room turning out to have been infected. These data will be kept for four weeks in accordance with data protectino regulations and then destroyed.
    • Once you have been allocated a place, you can enter the room. At the entrance there is an opportunity for hand disinfection.
    • You have to wear mouth and face cover during the whole examination.
    • Stay in your seat after the exam until you are asked to leave the room.
    • Check out with „darfichrein“.
    • Be prepared that leaving the room will also take longer than usual.
    • After the exam, still remember to avoid forming groups and to keep a minimum distance of 1.5 meters.
    • Leave the campus as soon as possible after the retreat.
  • If the written examinations currently being planned in attendance cannot be carried out in this form, there are three possible alternatives:
    a) the use of a distance examination format, if the respective examination regulations allows,
    b) in the case of a written examination, conversion into a different format, or
    c) postponing the examination to the coming summer semester. A postponement is the worse solution in terms of speedy study.
  • If, by postponing an examination, the completion of a degree (Bachelor/Master) will be postponed by only one semester, students please immediately contact the lecturer responsible for this examination.
  • Students who are in quarantine on the day of the examination and therefore cannot take part in an in person examination are treated as sick students.
  • Students who have a medical certificate stating that a severe course of the disease would be expected in the event of infection can apply for compensation for disadvantages via the responsible examination board in individual cases.
  • Possibility to apply for a disadvantage compensation if you live together with a person of the risk group: If you do not belong to the risk group yourself, but a member of your household, a certificate issued for you personally that a severe course of illness would be to be expected for a member of the household in case of an exam participation can be the basis for an application for a disadvantage compensation at the responsible examination board.
     
  • FAQ "Exams and Corona" of the Central Examination Office.
  • Final theses can be submitted by e-mail to the supervisor - instead of the printed copies required by the examination regulations. A copy also needs to be send to the responsible person at the examination office. 
  • The university will still issue diplomas and send them via post.
  • External internships (industry, schools, etc.) that cannot be carried out to the planned extent should not put students at a disadvantage: Details are to be clarified on a case-by-case basis after resuming normal operations at the university.
  • For internships at schools, abroad or in the industry, the rules of the corresponding institutions apply.
  • In accordance with the respective contact persons, office hours take place by telephone or e-mail.
  • The PLAZ website provides information for student teachers about internship semesters, (aptitude) and orientation internships as well as about the vocational field internship. Consultation hours take place by telephone or e-mail in consultation with the respective contact person.
Application and Enrolment (Bachelor and Master)
  • All deadlines of the application and enrollment procedure for the summer semester 2021 must be adhered to.
  • If, due to a corona-related organizational delay by Paderborn University or your previous university or other institutions, you do not complete your bachelor's degree or are unable to submit the evidence required for application and enrollment in a bachelor's or master's degree program, you may be enrolled with the proviso,
    • that you meet the other requirements,

    • that, in the case of certified copies, you first submit single copies, and

    • that you submit the missing documents by August 31 at the latest. This deadline also applies to enrollment in the master's program under the assumption that failed bachelor's degree exams can be completed by this date.

Support for students and prospective students

The Student Advice Center with its contact points General Student Advisory Service, Psychosocial Counselling, Counselling for Students with Disabilities and Career Service will continue to be available by telephone, e-mail and chat: zsb.uni-paderborn.de.

Information for students on digital learning

Digital teaching and learning scenarios also bring many changes for students. For this reason, the IMT has put together tips on digital learning, especially in corona times for students on the HelpWiki page "Studieren in Zeiten von Corona". There, students can find information and advice on the use of digital materials and copyright, access to university resources, audio and video conferencing as well as temporary software offers for studying.

Library

For the latest information about the University Library, please visit the library's homepage.

On the basis of the Coronaschutzverordnung (Corona Protection Regulation) of North Rhine-Westphalia, §6 (4), valid from 8th to March 28th 2021, the library must further restrict its services.

Currently, the library is open Mondays to Fridays (excluding holidays) from 10 a.m. to 5 p.m.

The open access holdings are once again freely accessible; media located there can be taken out independently, scanned or borrowed in compliance with copyright law.

The book scanners in the user area are available again.

It is possible to pay fees by EC card at the automatic pay station.

Further service enhancements are being planned, but implementation may take some time.

All health protection measures must continue to be observed (including wearing a face covering) and contacts must be kept to a minimum.

Please also note the details of our current terms of use.

If you have any questions or problems, please send an e-mail to: bibliothek(at)ub.uni-paderborn(dot)de

Gastronomic facilities, BAföG office and housing administration of the Studierendenwerk
  • The Mensa Forum will remain closed, but the Caféte will continue to offer food to go.
  • Since July 1st the coffee bar Bona Vista is open again. Here you can get rolls, cakes, hot and cold drinks Monday to Friday from 9 to 15 o'clock. Please note: Entrance through the cafeteria foyer, exit through the outer door of Bona Vista.
  • For all three facilities, the well-known hygiene and distance regulations as well as the mask obligation apply.
  • The BAföG office (student financing) of the Studierendenwerk is working. Please contact the contact persons by phone or e-mail.
  • Important information from the BAföG office: BAföG is already paid from the beginning of the semester, despite the late start of lectures! The receipt of the application at the Studierendenwerk - BAföG-Amt is mandatory for this, latest in October. Further information is available at: www.studierendenwerk-pb.de/en.
  • Since it is currently difficult to issue a signed and sealed service printout or a sealed Form No. 5 for submission to BAföG, there is a special regulation to the electronic process.  This regulation is known to the BAföG representatives of the respective department. If the examination office is responsible for issuing the proof of performance, the proof will continue to be issued there. Please contact the staff directly by telephone or e-mail. If, due to the current situation, you are unable to present the proof of performance to the BAföG Office, please contact the BAföG Office directly.
  • The housing administration of the Studierendenwerk can also be reached by telephone or e-mail.
  • The Hair-Academy is open Monday to Friday from 9 to 17 o'clock. Appointment: 05251 2059132 or just drop by. Admission for maximum 3 customers inside. Hygiene, distance rules and compulsory masks must be observed.
AStA/student union: copy service, semester ticket, certificates, Stadtcampus, financing possibilities for students and FAQ

Due to the recent pandemic development and renewed lockdown, new measures are in effect for the following AStA services as of December 16:

  • The self-service area in the AStA Copyservice will be closed, the operation will be changed to a pick-up system from now on, which will be handled via the outside window of the Copyservice. All information about this: https://asta.uni-paderborn.de/service/copyservice
  • From now on, the AStA main office can only be entered by prior appointment. This applies to certifications and provisional semester tickets. All other services will be handled digitally. All information: https://asta.uni-paderborn.de/service/hauptbuero
  • The study rooms in the AStA Stadtcampus (in Paderborn city) will be closed as of December 16. Those who have booked a study space during the current booking period have been contacted separately with detailed information via email and should check their own spam folder if necessary.
  • The Bike Repair Shop will remain open under the current hygiene measures in place, but will be on extended Christmas vacation from December 23 to January 12. All info about the bike workshop: https://asta.uni-paderborn.de/service/fahrradwerkstatt 
  • The AStA has published FAQs on its website about financing possibilities, BAföG,  semester ticket etc.
University sports and Healthy University

University sports

  • The originally planned limited attendance course program has unfortunately to be cancelled completely in the winter semester 2020/21. The previous bookings for the classroom courses will be cancelled and no fees will be collected. All participants were informed by e-mail at the end of November.
  • The online course program started as planned on November 2 and is still runningFAQ of University sports for online courses
  • Gesundheits & Trainingszentrum (GTZ): Due to the current pandemic development, GTZ will remain closed until further notice. Existing subscriptions will be extended for the period of closure. Participants will be informed in good time about an opening in 2021. Further information on the Corona info page of the Hochschulsport.

Healthy University

  • Exercise breaks: The German University Sports Association (Allgemeiner Deutscher Hochschulsportverband) has compiled a collection of short exercise breaks, from a break express to online workouts. In this way, employees gather energy for further work on the PC and, in addition, feel good by releasing endorphins during the exercises. "Stay fit at home"
  • Conflict counselling: Since 1 April, all employees and managers from science, technology and administration have had the opportunity to receive support in the event of conflicts in the work environment. Two external conflict advisors offer individual consultations for this purpose. Further information on the offer and consultation hours can be found on the personnel development page).
  • All information about Healthy University can be found here.
International students and German course participants (DSH)

General information for "International Students (Degree Seeking)" can be found in the Corona-FAQ of the International Office:
https://www.uni-paderborn.de/en/studies/international-office/corona-faq-of-the-international-office/

Special information for individual groups can be found here:

Stays abroad and exchange semesters

Information for "International Students" can be found in the Corona-FAQ of the International Office.

Information for students of the partner universities who plan or carry out a stay at the University of Paderborn (Incomings).

Information for students of the Paderborn University who plan or carry out a stay abroad (outgoings).

IMT
  • The on-site user advisory service of the IMT (Information and Media Technologies Centre) in N5.344 is closed. The Notebook-Café in I0.401 is also closed. The staff can still be contacted by telephone (05251 60-5544) or by e-mail (imt(at)upb(dot)de).
  • Advice and assistance with technical questions can be found at hilfe.uni-paderborn.de 
  • Note for teachers: Use of microphones in lecture halls and seminar rooms: For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues. Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umh%C3%A4nge-Mikrofone_-_Gebrauch_und_Desinfektion/en.

Working time regulations for academic and non-academic employees
  • Since July 1, a mixture of home office and "working on campus" is the norm at Paderborn University. In order to enable work on campus as far as possible in compliance with the applicable protection and hygiene regulations, a concept for working on campus during the Corona pandemic has been developed. The concept is valid until 30 April 2021. The concept was drawn up by mutual agreement between the university management, the Academic Staff Council, the Staff Council for Technical and Administrative Staff, the Representative Body for Severely Disabled Persons, the Equal Opportunities Officer, and employees from the Occupational Health and Safety Department with the involvement of the Medical Officer. Not all employees will be able to return to work on campus simply because of the distance requirement. However, this concept is intended to make work on campus possible again.
  • Update of August 24 on item 4a) "Presence at the university - working hours" of the concept for working on campus: The working hours for participants in flex-time (point 4a of the concept) will continue to be recorded as regular working time or credited as overtime while working on campus: A changed working time recording, as initially announced for the period from September 1st, 2020, will not be implemented. Instead, flex-time participants are asked to record times on campus as usual. Additional work beyond the daily planned working time will be credited to the personal working time balance as usual. If the times on campus as recorded by checking in at the terminal are less than the daily regular working hours, we assume that the rest of the working time is performed at home. In this case, the entire regular working time for this day is credited, the respective working time balance does not change. However, if in this case, you do not want to continue to work at home or you want to compensate for time in some other way, the HR department needs a proof of correction, as under normal working conditions, so that your flex-time account can be corrected accordingly. In this case, an email sent to gleitzeitfragen(at)zv.upb(dot)de is currently sufficient.
  • Compliance with the occupational safety standards of the Federal Ministry of Labour and Social Affairs, which have been updated in view of the requirements caused by the corona pandemic, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia, and the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Written examinations and tests"). Attendance in the rooms of the university must be reduced to a minimum.
  • Specific regulations apply to the employees of the central administration to ensure the administration’s functioning. These regulations are to be agreed with the respective departmental management (“Dezernatsleitung”). (further information is provided here on an ongoing basis).
  • In view of the fact that schools and daycare centres will be closed in NRW from Monday, 16th of March, parents will be granted holiday and flexitime arrangements.
  • For work from outside the university, the IMT collects all important information at https://hilfe.uni-paderborn.de/Working_from_outside_the_University
  • Please fill out a vacation form as usual and send it to the responsible person, either in digital (as a PDF attachment to an email) or analog (paper) form. Responsibility for non-scientific staff: Dagmar Rebbe (Tel. 5295, Room B1.228, dagmar.rebbe(at)zv.upb(dot)de) and for scientific staff: Sabrina Gelhoet (Tel. 4297, Room B1.225, sabrina.gelhoet(at)zv.upb(dot)de). Please also note the information under the following link.
  • Cancellation of holidays: Cancellation can only be made for business reasons via the supervisor and the dean or the head of the institution. Therefore, a comprehensible statement must be obtained which shows that the cancellation of the leave is necessary for business reasons.
Working from home - FAQ

What does working from home mean?

Since 1 July onwards, the rule is a mixture of home office and working on campus.

Until 31 March 2021, university members can work from home as far as possible and in coordination with the respective work area. Social aspects - e. g. childcare aspects - must be taken into account. The University will provide the necessary equipment with notebooks for business purposes by the respective departments. Other work equipment is usually not available for the emergency home office; those are available at the university and can be used at the campus.

If individual work areas are not able to provide notebooks for their staff, the IMT can be contacted for the provision of loan equipment.

In order to ensure insurance coverage at the home workplace, the place of work should also be formally moved to the private address. A corresponding form can be found here. Please send the completed form to the personnel department. In the event that the transfer of the place of work to the private address has only been applied for the time until August 31, an extension of relocating the place of work is required using the mentioned form.

Who decides whether working from home is possible? Can the employee decide that herself/himself?

Supervisors bear the final responsibility to decide whether the employees can work from home. The supervisor decides whether employees who are part of the core team can also temporarily work at home. For the central administration, this is decided by the department head (“Dezernatsleitung”).

Working hours when working from home

The basic working time for working from home/emergency home office is determined as follows: Monday through Friday from 6:00 a.m. to 7:30 p.m. During the times at the home office you have to ensure availability. The times may differ from the service times (Monday to Friday from 9 a.m. to 3 p.m.).

Can I oblige my employee to divert the call to his or her personal telephone number?

It is not possible to oblige employees to use personal devices. However, if the availability cannot be guaranteed, it is not possible to work from home. In these case, granting recreational leave or flexitime compensation can be considered.

Does the university offer childcare facilities for employees' children or do other arrangements exist?

There are no childcare facilities for employees' children to avoid further infection chains.

Do apprentices come to work?

Since Monday, March 16, apprentices have not been working on Paderborn University’s campus.

Will Paderborn University continue to operate as usual?

The work at the Paderborn University does not continue as usual. As a rule, from July 1, a mixture of working at home and working on campus will be the norm. The buildings will be accessible again as usual from July 1.

As a general rule, no home office abroad should be allowed in the current pandemic.

Information for teachers on digital offerings

The staff unit Higher Education Development Office provides teachers with tips on how they can digitalise their courses more effectively. Lecturers are supported in converting their lectures, seminars and exercises to digital formats. On this page you will find support, recommendations and instructions. 

The scanning service for the provision of online materials via the university library's e-seminar machines, which had to be discontinued at short notice due to the corona-related reduction of services and services, is back in operation. Lecturers can set up seminar apparatus for their courses at any time and send orders to the University Library (UB) to digitize and provide articles and excerpts from books and journals available at the University Library - in compliance with copyright regulations. From now on the scan orders will be processed by the University Library and successively made available for the respective seminar apparatus. E-seminar apparatus and scan service are some of the services offered by the UB to support the current task of converting teaching in the summer semester to digital formats wherever possible. Further information can be found on the pages 'electronic seminar equipment'.

The IMT supports the approach of the university, from 20.4. onwards teaching will be carried out in particular as home learning and from May onwards - where necessary - also with the support of synchronous communication (webinars, video conferences). For this purpose, several new services have been developed and are currently being offered in the introductory phase.

We have compiled an overview of the various services on the HelpWiki page "Digitale Tools für die Lehre". There you will find the services offered by the IMT and other university departments, information on usage scenarios, instructions, and usage and data protection information.

The central learning platform PANDA is available to you as usual. The offer of recording presentations and courses and streaming them via the video server has been extended. The IMT now operates BigBlueButton and Jitsi Meet as learning conference systems. For large numbers of participants, licenses for the video conference systems Zoom and WebEx were purchased.

The IMT works closely with the staff unit Educational Innovations and University Didactics, which provides information on technical solutions and didactic design options for "Teaching during the COVID-19 pandemic".

Note for teachers: Use of microphones in lecture halls and seminar rooms

For hygienic reasons, only the use of neckband microphones and only with a personal windscreen is allowed. Please pick up your personal windscreen at the Service Center Media (H1.201), Monday through Thursday between 8 a.m. and 2 p.m., Friday between 8 a.m. and 12 noon. Please register by telephone (60-2821) to avoid queues.
Instructions on how to use the windshield: https://hilfe.uni-paderborn.de/Umhänge-Mikrofone_-_Gebrauch_und_Desinfektion/en 

Implementation of hybrid courses

If you want to implement hybrid courses, please note the information under:
hilfe.uni-paderborn.de/Hybride_Veranstaltungen_in_Seminarraeumen_(ohne_IMT-Personal

Digital tool “darfichrein” Manualhttps://hilfe.uni-paderborn.de/Darfichrein.de_-_Nutzung/en

Contact tracing: If you or your students object to the electronic collection of your personal data or if technical problems occur, you must be able to provide a sufficient number of hardcopies of the form for each of your courses that take place on campus. Contact tracing for all students who attended a course on campus must be ensured without exception. A template can be found here: https://hilfe.uni-paderborn.de/images/1/1f/Rueckverfolgung_Lehrveranstaltungen_de_en.pdf

Business trips and trainings

Business trips should be kept to a minimum. The instructions of the Foreign Office must be observed. Business trips to areas that have been declared risk areas by the Robert Koch Institute are prohibited - even if a business travel permit has already been issued. The current list of risk areas can be found here: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/Archiv_Risikogebiete/Risiko-gebiete_27112020_en.pdf?__blob=publicationFile

a) Domestic business trips and trips within the EU as well as Iceland, Liechtenstein, Norway and Switzerland unless classified as a risk area by the RKI

Requests for business trips can be made through official channels. The same applies to applications for participation in training events. Travelers must provide written assurance that the official hygiene stan-dards of the country they are visiting are being observed with regard to the corona pandemic.

Approval is given directly by the travel cost center.

For trips to areas in Germany with a 7-day incidence value of more than 35 or 50 per 100,000 inhabitants (so-called inner-German risk areas) the following applies: As far as there are no travel restrictions by governmental authorities, persons can take the trips.

b) Other business trips abroad if not classified as a risk area by the RKI

For business trips abroad, the Dean or the management of the faculties or the management of the insti-tutions must confirm that the business trip is absolutely necessary. The approval is given by the travel cost center through the President or the Vice-President for Operations.

Information for travel returnees can be found on the website of the Paderborn Health Office/Gesundheitsamt Paderborn (in German). Employees who return from a risk area should contact their supervisor and their Personnel Administrator by e-mail or telephone.

Committee work and meetings

Committee meetings may only be held face-to-face with the express permission of university management.

The documentation of traceability according to the Corona Protection Ordinance must be carried out. A corresponding checklist can be found here.

Information regarding research funding

The research funding institutions continuously endeavor to find adequate solutions to continue funding ongoing research projects despite the Corona crisis and to support the scientists in applying for new research projects.

Note: You can find additional up-to-date information under the funding agencies’ links (links below)

EU-Commission
https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/covid-19

Erasmus +
https://eu.daad.de/service/faq/coronavirus/de/

DFG
The DFG has extended the submission deadlines for the specialist information services (FID), open access publishing and national licensing programs. You will find continuously updated information and extensions to the submission deadlines in advertised DFG programs at:
https://www.dfg.de/en/research_funding/announcements_proposals/index.jsp

DFG information regarding progress of project work and funding
The German Research Foundation (DFG) provided funded persons with initial information on the progress of project work and funding in the face of the coronavirus pandemic. You can read the letter (in German) here:
https://www.dfg.de/download/pdf/presse/download/20200318_schreiben_an_alle_gefoerderten.pdf

DAAD
https://www.daad.de/en/coronavirus/
Information for project managers: https://www.daad.de/en/corona-daad-projektfoerderung/

EFRE 2014-2020
https://www.efre.nrw.de/news/informationen-zur-corona-pandemie

BMBF
Information of the BMBF for grant recipients: https://www.bmbf.de/de/informationen-fuer-zuwendungsempfaenger-11389.html

AiF/IGF
https://www.aif.de/foerderangebote/igf-industrielle-gemeinschaftsforschung.html

VW-Foundation
https://www.zim.de/ZIM/Redaktion/DE/Meldungen/2020/1/2020-04-16-corona-zim-fragen-antworten.html

Alexander von Humboldt Foundation
https://www.humboldt-foundation.de/entdecken/newsroom/nachrichten/coronavirus-pandemie

Support measures for academics and students with children

As a result of the Corona Pandemic, academics and students with children are subjected to multiple time-related stress situations due to lack of childcare and home schooling in addition to the switch to digital learning.

In order to support, in particular, the affected scholars in the qualification phase, teaching staff for special duties as well as students doing examinations, the following measures are being offered:

Babysitting

The FamilienServiceBüro of Paderborn University arranges in collaboration with the staff of PUKi babysitters, whose qualifications and availability were ascertained in advance. Hence, the needs of the parents can be addressed adequately. If you are looking for a babysitter, please contact FamilienServiceBüro via email: barbara.pickhardt(at)upb(dot).de. Please indicate your time requirements and any special considerations to be taken into account when looking after your child/children.

If necessary, an appointment for consultation can also be arranged via email.

Reimbursement of care costs for students undertaking examinations

Students doing examinations can be reimbursed for private childcare costs to enable them to prepare adequately for the examination. A maximum of 5 days of care (up to 6 hours) will be reimbursed. Care costs will be reimbursed for children up to 12 years of age and for children with special needs until the end of compulsory schooling. The costs of babysitters, who are privately organised, as well as for babysitters/caregivers provided by the FamilienServiceBüro, can be reimbursed. A prerequisite for reimbursement of costs is the registration of the care person at the Mini-job Centre or the registration of self-employment.

Student parents who have an annual income of less than 25,000 euros and therefore do not pay Kindergarten-fees can be reimbursed for the registration costs incurred at the Mini-job Centre. The FamilienServiceBüro offers advice on matters regarding the registration of babysitters/caregivers at the Mini-job Centre.

Reimbursement of childcare costs can be applied for until 30.09.2021 (duration of the Corona-Epidemie-University regulations). For more information and the invoice form, click here: https://www.uni-paderborn.de/en/university/equal-opportunities-officer/support-measures-during-the-corona-pandemic

Application to the Equal Opportunity Officer: Irmgard Pilgrim, irmgard.pilgrim(at)upb(dot).de

Funding for student research assistants for the Summer term 2021

Scholars in the qualification phase (doctoral students, postdocs and junior professors) and LfbA's can apply for funding for a student assistant to assist in teaching during the summer semester 2021. Funding will be provided for a maximum of 9.5 hours per week for three months from March 2021 to June 2021.

Researchers and LfbA's with at least one child under the age of 12 or a child with special needs until the end of compulsory schooling are eligible to apply.

Further information can be found here.

Application to the Equal Opportunity Officer: Irmgard Pilgrim, irmgard.pilgrim(at)upb(dot).de for until 01.03.2021.

General information for university members with children

University members with children can find more information about support and counseling services on the following websites: 

www.uni-paderborn.de/universitaet/familiengerechte-hochschule/coronakrise-informationen-fuer-studentinnen-mit-kindern 

Occupational Health and Safety

Here you can find the operating instructions: German and English.

On its homepage, the Occupational Health and Safety Department also provides a wide range of further information.

Precautionary measures and further information
  • Persons having symptoms of a possible illness (especially cough and fever) are strongly advised to contact their GP/family doctor by telephone, who will then take further action. Those affected are also urged not to visit a doctor's practice in person to avoid subsequent infections.
  • Persons with an increased risk of infection, e.g. due to previous illnesses, are urgently requested by the executive board to stay at home.
  • The following applies to all service facilities: Please avoid personal contact and communicate by e-mail or telephone.
  • Here you will find further information on everyday hygiene measures from the Federal Centre for Health Education: www.infektionsschutz.de/hygienetipps (in German).
  • Information for lecturers: "Convert courses from classroom teaching to self-study with feedback" - Notes and guidelines (in German).

Further information and links

NRW citizens' hotline on the corona virus: 0211 / 9119 1001 (Monday to Friday 8am – 6pm)

People who notice symptoms of a potential disease (especially cough and fever) are urgently requested to call their family doctor by telephone, who will then take further steps. People are furthermore urgently requested to not contact a physician in person in order to prevent the further spread of the disease and to avoid follow-up infections.

Further information about hygiene measures by the Federal Centre for Health Education:
https://www.infektionsschutz.de/hygienetipps/

ResearchGate: Network of experts on the corona pandemic
The ResearchGate initiative supports scientists and organisations worldwide in the fight against the COVID 19 pandemic. For this purpose, the "COVID-19 Research Community" was introduced, so that scientists can connect and have direct access to publications and research data. The forum was founded to strengthen interdisciplinary cooperation. Scientists have the opportunity to discuss current research, ask questions and network with colleagues. The topics relate to all aspects and implications of the Corona crisis.
https://www.researchgate.net/community/COVID-19

--- The website is constantly updated ---

List of experts: Notes for journalists
On the occasion of the global spread of the virus SARS-CoV-2 and the respiratory disease COVID-19, scientists of Paderborn University are available for your research on the effects of the corona pandemic.

 

Press releases on coronavirus
Here you will find an overview of all press releases dealing with the coronavirus and its effects. This includes statements by scientists* from the Paderborn University as well as information about student projects.

 

The University for the Information Society