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Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn) Show image information

Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn)

Coronavirus: Current information

[updated on October 25, 2021, 7.38 a.m.]

[changes under "Evidence for the 3G regulations"]

Clear your cache regularly (Ctrl + Shift + Del) and reload the page (F5) so that you do not see outdated versions. Please check this website regularly, as the situation can change quickly due to daily updates to information and events.
If you have any questions regarding this website, please contact the Press, Communications and Marketing department.

Instructions from the university administration

Paderborn University regularly adapts its measures and regulations to contain occurrences of infection with the coronavirus SARS-CoV-2 in line with current developments. The university’s crisis unit meets regularly and advises on measures based on the rapidly changing situation.

General safety and occupational safety rules

General provisions

Unless otherwise stipulated below for certain activities and facilities, the recommendations of the Robert Koch Institute (RKI) and the Federal Center for Health Education, the SARS-CoV-2 occupational health and safety regulations as well as the applicable regulations and all general directives of the federal government and the state of North Rhine-Westphalia apply.

The concept for working and studying on campus during the Corona pandemic was drawn up and agreed upon between the university executive board, the academic staff council, the staff council for the employees in technology and administration, the disabled persons representative, the equal opportunities officer, the AStA and employees of occupational safety and health along with the participation of the university doctor. The following measures are based on these official requirements. You can find the current status here.

In addition, at Paderborn University there are Operating Instructions for Coronavirus SARS-CoV-2 and a risk assessment template. The links are only available at the university or via a VPN connection to the university.

 General hygiene measures must be observed on the entire campus. One of the hygiene rules is that people with cold symptoms do not attend events.

If employees are concerned that hygiene and safety measures are not being observed in their area, they should contact the Vice-President for Operations. Staff councils, the disabled persons representative, the equal opportunity commissioner, the AStA, the privacy officer and the occupational health and safety department are also available for questions and suggestions at any time.

 

Mouth-nose covering

Mouth and nose covering must be worn on all public traffic areas in the university buildings (e.g. corridors, stairwells, elevators, sanitary facilities) and in areas in which the minimum distance cannot be maintained. Mouth and nose covers must also be worn for seating in the hallways and foyers. This also applies to student study groups.

Mouth and nose coverings within the meaning of this concept are surgical masks, masks of the FFP2 standard and higher standards without an exhalation valve or masks comparable to these.

  • In lectures in which the minimum distance of 1.5 meters cannot safely be maintained, a mouth and nose cover must be worn.
  • Wearing a mouth nose cover is recommended in seminars and practical courses.
  • At other events, assemblies, conferences, trade fairs and congresses, it is recommended that you wear a mouth-nose covering in fixed seating and standing areas.
  • A mouth and nose cover may be removed when working indoors, in vehicles and the like, if:
    • the minimum distance of 1.5 meters is safely maintained or
    • only immunized employees meet or
    • only immunized or tested employees meet at permanent workplaces or in permanent teams, unless it is necessary to wear a mouth and nose cover for reasons of occupational safety (e.g. due to activities with high aerosol emissions). Proof of testing or immunization is to be provided voluntarily by the employees to the supervisor in the form of a visual inspection; an inquiry may not be made.

Wherever people are carrying out activities with hazardous substances, biological agents, radioactive substances or genetic engineering material, i.e. in laboratories, technical centers or workshops that are not generally designed for qualified masks to be worn, wearing mouth nose covers may provide protection against infections with SARS-CoV-2. However, this may lead to additional risks through the spread of these substances into the mouth-nose covering via splashes, aerosols or touching the mouth-nose covering with the hands, regardless of whether protective gloves are worn. For this reason, particular care must be taken when wearing and handling the mouth-nose cover.

People who are not required to wear a mouth and nose cover due to a medical certificate are exempt from the obligation. The medical certificate must, however, be presented upon request. Cooperation with colleagues who can prove a corresponding exemption is to be given special consideration in the risk assessment. In particular, it must be ensured that all hygiene measures and minimum distances are observed at all times and that regular ventilation takes place.

Mouth-nose covers are available in the ZSL Building.

Ventilation

Offices with multiple occupancy, event and seminar rooms must be ventilated after 20 minutes. The duration of the shock/cross ventilation is in summer: 10 minutes, in spring / autumn: 5 minutes, in winter (outside temperature <6 ° C): 3 minutes. Workrooms must be ventilated regularly at least every 60 minutes (intermittent, cross ventilation) in order to reduce the number of droplets and aerosols containing pathogens in the room air.

Rooms with technical ventilation (HVAC systems) should use as much outside air as possible and with extended operating times before and after the regular usage. This is ensured by the technical building management.

 

Cleaning

SARS-CoV-2 is primarily transmitted via droplets or aerosols. The risk of transmission through surface contamination is reduced through appropriate hand hygiene. It is therefore not necessary to disinfect surfaces during normal university operations.

Work equipment and tools are to be used on a personal basis as far as possible. If this is not possible, regular cleaning should be provided, especially before handing them over to other people. This is the responsibility of the respective operating unit.

Surface cleaners in spray bottles and disinfectants are available in the ZSL building. Disinfectants are issued after consultation and a risk-benefit analysis has been done.

For hygiene reasons, neckband microphones may only be used in lecture halls and large seminar rooms with a personal wind shield. Please collect your personal wind shield from the Media Service Center (H1.201) Monday to Thursday 8 a.m. to 2 p.m. or Friday 8 a.m. to 12 p.m. A guide to using a wind shield is available at https://hilfe.uni-paderborn.de/Umhaenge-Mikrofone_-_Gebrauch_und_Desinfektion/en.

Evidence for the 3G regulations

Only tested or immunized persons (3G) are allowed to take part in courses and events with external parties. This applies to the participants as well as to the organizers and lecturers.

All participants in attendance must submit:

  • proof of a negative rapid antigen test (not older than 48 hours, a self-test is not sufficient) or
  • proof of recovery from a coronavirus infection with a positive PCR test (at least 28 days, max. six months old) or
  • or proof of a completed vaccination with a vaccine approved in Germany (www.pei.de/impfstoffe/covid-19) (14 days after the last required vaccination)

Only a visual inspection is allowed, the saving of data is not permitted.

The evidence for 3G regulations also applies to the use of the library, in some of the catering facilities and the Notebook Café.

An officially valid ID document (e.g. ID card or passport) must also be provided as evidence for the 3G regulations. Student IDs or health insurance cards will not be accepted.

3G status checking is organized centrally and performed on campus by specifically dedicated personnel. Once 3G status is confirmed, proof is issued in the form of a wristband, meaning that only a visual check will then be required when entering individual events. This site plan shows the places on campus where 3G status is checked and wristbands are issued. We recommend arriving on campus at least 45 minutes before the relevant event begins. The wristband color will change on a daily basis. It is also possible to obtain a long-term fabric wristband if the proof provided is valid beyond December 31, 2021. This wristband can be replaced at any time if it wears out. To do so, please bring the old wristband in to a checking station so that your proof can be rechecked and it can be replaced for a new one.

The current daily wristband color is published here.

Checking station opening hours

Mon-Fri, 7 am - 7 pm

  • Checking station in front of P4 building
  • Checking station in front of Audimax
  • Checking station in front of SP2 building
  • Checking station on Fürstenallee

Mon-Fri, 6 am - 6 pm

  • Checking station in front of Q building
  • Checking station on Dr.-Rose-Weg in front of K building

and

Sat, 8 am - 2 pm

  • Checking station in front of Q building

These opening hours initially apply until end of october. As of november the times may be adjusted depending on classes and their start times.

Visual checks will be carried out outside of large classrooms with the help of external staff immediately before classes begin. Lecturers must also wear the appropriate wristband in order to enter these rooms. Lecturers will perform visual checks for small classrooms, then they are accountable to ensure their personal 3G status.

We are currently working on being able to display and check 3G status in the form of electronic proof via an AStA app in the future. Paderborn University and the AStA will inform you once this is available.

Without a wristband you will not be able to enter courses and events. No replacement digital offerings will be provided for students who are unable to prove their 3G status. The free testing facilities should be in place from mid-October.

Employees and teachers are responsible for compliance with the 3G regulations and will also be checked during events.

The obligation to provide evidence does not apply, as far as the national legal requirements allow.

Coronavirus testing

For employees and teachers who work in person at Paderborn University, up to two free self-tests are available per week. This offer is also available for vaccinated and recovered persons. Self-tests can be picked up by employees and teachers from the security specialists in the entrance area of the ZSL building between 8 a.m. and 3 p.m. Self-tests are not considered evidence in terms of the 3G regulations. If the obligation to provide proof no longer applies, self-tests will also be made available to students. The place of issue for these tests will be determined and announced in due time.

Non-immunized employees, who have not worked for at least five working days in a row due to vacation or comparable time off work, are required to provide a negative test from a test center on their first working day back at Paderborn University or at another place of work away from home (especially for business trips). If you initially begin working again from home, proof of a negative test will be required as soon as you return to the university or other place of work away from home after the aforementioned absence. This obligation does not apply when switching between home office and the university. Employees are responsible for compliance with this test requirement. The employee is obliged to present his / her negative test evidence to their supervisor by means of a visual inspection.

In the event of a positive self-test / rapid test or a Covid-19 infection determined by a PCR test, the person tested must leave or not enter the university premises and go into quarantine at home. Employees inform their superiors and the HR department. Students inform their teachers. Appropriate information must also be provided if non-immunized persons have to go into quarantine due to direct contact. Please use data protection-compliant communication channels such as the telephone, PANDA or your university email address.

Vaccinations for university staff and students

On campus

There will be a new vaccination drive on campus on Thursday, November 4, 2021. From 10:30 a.m. to 4 p.m. in building I, level 1, current and prospective students, employees, and immunization seekers will be able to easily receive a vaccination without registering in advance. On these days, those who wish will be able to receive either a first vaccination with the BioNTech or Johnson & Johnson vaccine or a second vaccination with the BioNTech vaccine. There must be a period of at least three weeks between the two BioNTech vaccinations.

In the district of Paderborn

On September 30, 2021, the district of Paderborn closed the vaccination center it had opened in Salzkotten. You will generally be able to make an appointment for a coronavirus vaccination with your family doctor. The Kassenärztliche Vereinigung Westfalen-Lippe (KVWL) also offers various relevant points of contact: https://www.corona-kvwl.de/patienteninfos/corona-schutzimpfung

 

University opening times

Closing times for main and side entrances

Normal closing times apply at the university. The main entrance may be used around the clock seven days a week.

From 10 p.m. there will be an ID check by the security guard at the gate. Access to all buildings is generally possible Monday to Friday from 7 a.m.

The side entrances are closed from Monday to Friday by 8 p.m. The university is open on Saturdays from 8 a.m. to 2 p.m. (including the side entrances).

Protection of risk groups

People at risk of a severe course of the disease

In addition to the general protective measures, the following regulations apply to employees who are at increased risk of a particularly serious course of the disease and for whom immunization is not medically possible:

  • The risk of a particularly severe course of the disease must be certified by a medical certificate. This must be submitted to the HR department. The manager will be informed by the HR department.
  • A separate risk assessment is mandatory for the employee's workplace and, if necessary, additional protective measures must be taken together with the employee.
  • If no agreement is reached or if there is any doubt about the appropriate measures, the university doctor must be consulted. With the consent of the employee, the recommendations of the university doctor are forwarded to the personnel department, the respective manager and the employee. The manager will take these recommendations into account when designing the workplace and the distribution of tasks.

The same applies to employees who live in a household with a person for whom the risk of a particularly serious disease course has been medically certified and immunization is not medically possible.

Students should get in touch with the relevant contact persons in the faculties and institutions.

Pregnant women and nursing mothers

As soon as an employee has informed the employer that she is pregnant or breastfeeding, the supervisor must immediately carry out a risk assessment and also point out the risk from a SARS-CoV-2 infection. The manager and the occupational safety specialists will offer the employee a meeting about further adjustments to her working conditions. If there are any doubts about the necessary working conditions, the university doctor must be consulted.

Pregnant or breastfeeding students please contact the contact persons in the faculties and institutions.

Winter semester 2021/2022

Current regulations

Paderborn University is returning to in-person teaching for the winter semester 2021/2022. The resumption of in-person teaching is based on the statutory 3G regulations: this means that teachers and students must be able to prove their status as immunized, recovered or tested in order to attend classes. 

There are also some special regulations to be followed, so the ‘Concept for working and studying on campus’ has been updated in line with the current statutory framework conditions. Please note the provisions of this, and in particular continue to comply with the protective measures in place.

All information about implementation of 3G checks can be found under the drop-down menu ‘Evidence for the 3G regulations’.

Q&A

To answer any questions you may have, this website includes a Q&A that is continually updated.

Application and enrollment (bachelor's and master’s)

All application and enrollment deadlines for the winter semester 2021/2022 still apply.

If a coronavirus-related organizational delay on the part of Paderborn University or your previous university or another institution results in you failing to complete your bachelor’s studies or on your not being able to submit the required proof for application and enrollment for a bachelor’s or master’s program, you may still enroll if:

  • You meet the other requirements,
  • Where certified copies are required, you initially submit standard copies, and
  • You submit the missing documentation by February 28, 2022 at the latest. This deadline also applies for enrollment on master’s courses, assuming that the missing bachelor’s examinations can be completed by this date.

Study workplaces for students on campus

General Information

When using study and workplaces for students, the distance and hygiene rules must be observed. The workplaces are to be cleaned by the users themselves before use. The workplaces in the corridors are cleaned centrally. In the study workplaces provided by the university or the library in separate rooms, there is no obligation to wear a mouth nose cover if the minimum distance is maintained.
Cleaning agents are provided by the ZSL.

 

Opening hours for study stations
  • The student study stations in the "Mensa Academica" stop being available when the official written examination phase of the summer semester begins on July 26, as the spaces are used for written examinations.
  • The library’s opening hours are currently Monday to Friday, 9 a.m. to 6 p.m. A medical mask must still be worn in all areas of the library, including all study and work stations. The only exception is the eleven individual work rooms, which – upon application – can be used as a personal office for up to six months to complete a dissertation or postdoctoral thesis. The aim is for the opening hours to be extended.
  •  LernTreff in the I building is open Monday to Friday 8 a.m. to 10 p.m. and Saturday 8 a.m. to 2 p.m.  As this is a separate space, masks may be removed in study workplaces here.
  • Fixed benches and tables in the corridors of the UPB buildings, e.g. buildings O, B0, and Q buildings may once again be used as study workplaces. A medical mask must be worn whilst using these.

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Examinations, degree theses, placements and consultation hours

Examinations and written examinations

In-person examinations are conducted in accordance with 3G regulations. Online examinations are still an option, but the previous easements of examination regulations will most likely not continue. This will be clarified further during the course of the winter semester and we will inform you immediately of the results.

In-person written examinations can only be held with special conduct measures and procedures. Paderborn University has set out the following measures and procedures that will affect all examination entrants:

  • Always bring your own mouth and nose cover.
  • Follow etiquette for coughing and sneezing.
  • Always keep a minimum distance of 1.5 meters.
  • Sanitize your hands using the sanitizer provided outside of the examination room.
  • Avoid group pictures.
  • If possible, do not bring a bag with you to the examination.
  • Only come onto the university campus if you are healthy.

Procedure:

  • Please arrive at the examination room in good time before the examination starts. You should already be wearing your mouth and nose cover.
  • You will be offered an FFP2 mask for the examination as an alternative to your mouth and nose cover. Please note that FFP2 masks have increased breathing resistance and that you must make particularly sure that they are a tight fit.
  • Keep your student ID and a photo ID (e.g. ID card or driver’s license) to hand ready for an attendance check.
  • Once you have been assigned a seat, you can enter the room. You will be given the opportunity to sanitize your hands upon entering.
  • After the written examination, please stay in your seat until you are asked to leave the room.
  • Be prepared for it to take longer than usual to leave the room.
  • After the written examination, try to avoid group photos and keep a minimum distance of 1.5 meters.

If it is not possible to hold in-person written examinations as planned, there are two possible alternatives for students:

  • Use a remote examination format where the relevant examination regulations permit, or
  • Switch to a different format, in the event of a written examination upon application.

Students who are in quarantine on the day of the examination and therefore cannot attend an in-person examination are treated in the same way as students who fall ill.

Students who have a doctor’s certificate stating that they are likely to experience severe symptoms if they are infected may apply to the responsible examination board for compensation for disadvantage. Ability to apply for compensation for disadvantage if living with a person in the high-risk group: If you are not yourself in the high-risk group but a member of your household is, a certificate created personally for you stating that participating in a written examination could result in a member of your household experiencing a severe course of the disease might serve as the basis for an application to the responsible examination board for compensation for disadvantage.

The ‘Examinations and coronavirus’ FAQs from the Central Examination office can be found here.

Degree theses, placements and consultation hours

Instead of the printed examples required by the examination regulations, degree theses can be emailed to the examiner and copied to the responsible processing department of the Central Examination Office.

Certificates will still be issued by the university, and generally sent out by post.

External placements (industry, schools etc.) that could not be completed to the originally planned extent should not put students at a disadvantage: the details should be clarified with the examination board in each case.

Local regulations are definitive for placements in schools, abroad, or in industry.

Consultation hours are primarily by email or telephone, in coordination with the relevant contact.

The PLAZ website informs teacher-training students about practical semesters, suitability and orientation placements, and the professional placement. Consultation hours are primarily by telephone or email, in coordination with the relevant contact.

Library

Current regulations and opening hours

Current information about the University Library can be found on the library’s home page.

The library is currently open Monday to Friday (except public holidays) 9 a.m. to 6 p.m. The aim is for the opening hours to be extended.

Evidence for the 3G regulations in the form of a wristband issued by Padeborn University is required to visit the library. An employee ID of Paderborn University is not sufficient. If no evidence for the 3G regulations is provided, access will not be authorized.
Therefore, on-site service restrictions made in connection with the pandemic may be lifted. Reservation/booking of workstations is not required.

All health protection measures must still be adhered to (including the requirement under CoronaSchVO to wear a medical mask even if a minimum distance is maintained, except in individual work rooms) and contact must be kept to a minimum.

If you have any questions or issues, please email: bibliothek(at)ub.uni-paderborn(dot)de. 

Student union facilities

Catering facilities

The standard hygiene and distancing regulations and the mask requirement apply in all facilities. In facilities with seating, the 3G regulations apply. This will be checked by Studierendenwerk staff before entering. The proof does not necessarily have to be provided by the wristbands issued by Paderborn University, i.e. a proof according to the requirements of the 3G regulations can also be shown directly. An employee ID of Paderborn University is not sufficient. If no 3G proof is provided, no admission will be granted.
Facilities without seating on the Paderborn campus are the Bona Vista coffee bar and the mobile stand between the Audimax and the inner courtyard.

More detailed information about the relevant opening hours and menus is available here. Menus and offer information as well as further information about the terms of use can be found on the respective page of the catering facility.

Payment everywhere will be cashless via the DeliCard.

 

BAföG Office

Starting in October 2021, the The student union’s BAföG Office (student financing) will offer personal counseling appointments again. Of course, students can still contact the office by mail or telephone.

Here you will find information about counseling hours and contact persons.

As it is currently difficult to issue a signed and stamped academic achievement printout or a stamped form 5 for submission to BAföG Office, special regulations apply for the electronic process – as long as the pandemic situation persists. The BAföG officer in the relevant department will be aware of this. If the Central Examination Office is responsible for issuing the record of achievement, this record will continue to be created by them. Please contact their staff directly by telephone or email. If the current situation means that you have not completed the achievements required to submit the record of achievement to the BAföG Office, please contact the BAföG Office directly.

Housing assignment

Starting in October 2021, the Housing assignment will again offer in-person counseling sessions: Opening hours

 

Hair-Academy

The Hair Academy is open Monday to Friday 9 a.m. to 5 p.m. Make an appointment on: 05251 2059132 or just drop by. Maximum three customers at a time. Hygiene and distancing regulations must be adhered to and masks must be worn.

 

AStA

Copy service, semester ticket, authentication of official documents, Stadtcampus, funding options for students and FAQ

University sport and "Gesunde Hochschule"

University Sport

University sport is offering the following courses during the winter semester 2021/2022www.uni-paderborn.de/en/universitaet/hochschulsport/termine 

The university sport FAQ answers all questions about the online courses.

Gym Center (GTZ): The Gym Center has reopened. Details are available here: www.uni-paderborn.de/en/university/hochschulsport/gtzgym

"Gesunde Hochschule"

Movement breaks: The German University Sports Federation (ADH) has put together a collection of short movement breaks, from an express break through to online workouts. This helps you build up energy stores for working at your computer, and getting moving also produces endorphins that put you in a good mood: Stay fit at home.

Conflict guidance: Since 1 April, all employees and managers from academic, technical and administrative departments have been able to seek guidance regarding conflicts in the workplace environment. Two external conflict consultants offer individual consultation for this purpose. Further information about the service and consulting hours can be found on the HR development website.

Full details about the "Gesunde Hochschule" can be found here.

International Office

International students and DSH German course participants

General information for international (degree seeking) students can be found in the International Office coronavirus FAQ.

Specific information for individual groups is available here:

Stays abroad and exchange semesters

Information for international students can be found in the International Office coronavirus FAQ.

IMT

Service hours
  • The IMT provides full IT support in I0.401 (Notebook Café). The ServicePoint at N5 of the IMT (Information and Media Technologies Center) will remain closed until further notice.
  • The Notebook Café in I0.401 is open Mon - Thurs from 08:30 a.m. – 4 p.m. and Fri from 08:30 a.m. – 3 p.m.
  • Contacts can be contacted by telephone (05251 60-5544) or email (imt(at)upb(dot)de).

The N5.206 and N2.216 computer pool rooms in the IMT are not currently available for public use. If you need a computer pool room for an event, please reserve it via the room reservation system.

The Media Service Center in room H1.201 will be open from October 11, 2021 to February 4, 2022 as follows: Mon – Thurs from 8 a.m. – 4 p.m. and Friday from 8 a.m. – 2 p.m.

Tips and help with technical issues are available at hilfe.uni-paderborn.de

Working on campus

Working time regulation

The possible working hours in which flextime employees may work are defined, in an amendment to the general service agreement on flexible working hours, as follows:

  • Monday to Friday: 7 a.m. to 7:30 p.m.
  • Saturday: 8 a.m. to 1 p.m. (only in person and at the request of the employee and in coordination with the respective work area, the occupational safety regulations (e.g. in laboratories) must be observed)

For participants in flextime, the planned working time or overtime will be credited until December 31, 2021. If the times on campus recorded by booking at the terminal are less than the daily planned working time, it is assumed that the rest of the working time is spent at home. If you no longer work at home or take any other form of time offsetting, the HR department must be informed (email to: gleitzeitfragen@zv.uni-paderborn.de or submission of a proof of correction to the HR department).

Occupancy of workplaces

The use of the full capacity of the room – even without wearing a mouth and nose cover – is possible under consideration of the following prerequisites:

  • that the minimum distance of 1.5 meters is safely maintained or
  • only immunized employees meet or
  • only immunized or tested employees meet at permanent workplaces or in permanent teams, unless it is necessary to wear a mouth and nose cover for reasons of occupational safety (e.g. due to activities with high aerosol emissions).

Proof of testing or immunization is to be provided voluntarily by the employees to the supervisor in the form of a visual inspection; an inquiry may not be made.

Workplaces with public / customers

Public traffic is possible if the hygiene measures are observed. In public traffic where the minimum distance of 1.5 meters cannot be maintained, Plexiglas panes must be installed. The Plexiglas panes will be ordered and mounted by the occupational health and safety department.

After discussions with customers, rooms must be ventilated and surfaces and work items cleaned regularly in accordance with the operating instructions.

Working meetings and discussions

Work meetings and discussions are permitted provided that the hygiene requirements are observed. In particular, the safety distances should be maintained. If participants work from home, the meeting must be conducted in an approved digital form.

Workshops, events and the reception of delegations and guests are possible. The requirements of the Corona Protection Ordinance must be complied with. Courses have priority over other events.

 

Working from home

Working from home

As an exception, in coordination with the supervisor, you may work from home if this makes sense for your work, if work is not significantly restricted or if a doctor's certificate proves that the risk of a particularly serious illness is increased. In doing so, social aspects – e.g. supervision aspects – should be taken into account.

The necessary notebook computers are provided by the university through the respective departments. As a rule, other work equipment is not made available for the home office. These are available at the university and can be used on-site. If individual work areas are not able to equip the employees with notebook computers, the IMT can be contacted for the provision of loan devices.

The IMT has put together a summary of the technical requirements for working from outside of the university, with key information available at: https://hilfe.uni-paderborn.de/Working_from_outside_the_University

So that insurance cover is guaranteed at home, the place of work must also be relocated to the private address. A corresponding form is available here. Please send the completed form to the HR department.

Frequently Asked Questions

Working hours for working from home / reachability when working from home

The working hours for working from home are defined as follows: Monday to Friday 6:00 a.m. to 7:30 p.m. You must ensure that you are reachable at your home workstation during these hours. These times may differ from service hours (Monday to Friday 9 a.m. to 3 p.m.).

Can I require my employee to forward calls to their personal telephone number?

The employer cannot fundamentally require the use of personal devices. However, if reachability cannot be ensured by the line manager, working from home is not an option. The granting of vacation time or flextime offset will therefore be considered.

Tips for working from home

Managers and employees have produced the following document with tips for working from home: ‘Working from home: Short-term organization tips for managers and employees’.

Fundamentally, working from home in a location abroad should not be permitted during the current pandemic.

Data protection

Data protection is particularly important at home. Further information and help is available here. If you have any questions, the data protection coordinator in the respective area may help you in the first instance.

In the case of video conferences, care must be taken to avoid breaches of privacy. This should be taken into account when selecting a room and when aligning and positioning the camera or by using virtual backgrounds.

 

Business trips and training

General provisions

The instructions from the Federal Foreign Office and the Robert Koch Institute must be observed. Business trips to virus variant areas are prohibited. The business traveler must regularly find out whether the destination country is declared a virus variant or high-risk area before departure.

The current list of virus variant areas and high-risk areas is available here: www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html
Further important information is also available here: https://www.bundesregierung.de/breg-de/themen/coronavirus/faq-reisen-1735032
You can also find information for those returning from travel on the website of the Paderborn Health Department.

 

Domestic and foreign business trips

For domestic business trips and trips abroad, insofar as these were not classified as high-risk areas by the RKI at the time of the application and where this is not expected, the following applies:

  • Business travel requests are submitted through official channels. The same applies to applications for participation in advanced training events. The travelers must ensure informally in writing that the official hygiene standards of the country they are traveling to are being complied with as regards the corona pandemic. When traveling within Germany, the corona regulations of the federal states must be observed.
  • Approval is granted directly via the travel expense center.
  • If the travel destination is upgraded to a high-risk area by the RKI in the period between the business trip approval and the start of the trip, the business trip is considered prohibited despite the business trip approval. The business trip can be applied for again and approved under the conditions of section b).
Business trips abroad in high-risk areas

Business trips to places abroad that are listed as a high-risk area by the Robert Koch Institute at the time of application must be limited to an absolutely necessary minimum. Here, too, the deans or the management of the faculties or the management of the institutions must confirm that the business trip is necessary. The President or Vice-President for Operations gives approval via the travel expenses office. The following must also be clarified by the traveler in advance: Which entry requirements apply? How can any potential cancellation costs that have to be borne by the travel financing AO be kept as low as possible and how can the quarantine measures be adhered to after the return trip?

 

Excursions

Excursions are face-to-face courses outside the university. Excursions are only permitted if the relevant examination regulations make them obligatory and the excursion does not go to areas that have been declared risk areas by the Robert Koch Institute. Compliance with the requirements for classroom teaching and the general corona protection regulations associated with the type of excursion (e.g., number of persons allowed in public spaces, travel in coaches, accommodation) must be ensured at all times during the excursion. The head of the excursion and, if applicable, other participating employees require a business trip permit according to the above-mentioned regulations.

 

Support for university members with children

General information for university members with children

University members with children will find further information about support and advice services on the following website:

www.uni-paderborn.de/en/universitaet/familiengerechte-hochschule/coronakrise-informationen-fuer-studentinnen-mit-kindern 

Due to the coronavirus pandemic, researchers and students with children are experiencing particular conflicting demands on their time as a result of the lack of childcare and additional homeschooling, as well as the switch to digital teaching.

To in particular support researchers during the qualification stage, teachers with specific tasks, and students during the examination phase when they have children, various measures have been put in place (see the following drop-down menus).

Babysitting service

The university’s Family Services Office works with employees from the university’s short-term childcare service PUKi to provide babysitters, whose qualifications and available times are determined in advance. This enables parents’ needs to be met as precisely as possible. If you are looking for a babysitter, please email the Family Services Office at barbara(dot)pickhardt(at)upb(dot)de. Please state your time requirements and any specific details relating to the care of your child/children.

If required, an appointment for a consultation can also be made by email.

Limited extension of child sick days

The federal parliament has decided to extend entitlement to child sick pay days for a limited time as a result of the coronavirus pandemic. Entitlement to child sick pay has been increased from 10 to 30 days per parent for 2021. Single parents receive 60 days instead of 20. The benefit is available to working parents with statutory insurance who are themselves entitled to sick pay and have a child under 12 – for disabled children, this entitlement continues after they turn 12.

This entitlement shall apply not just if the child is ill, but also if nurseries, schools or care facilities are closed or only open to a limited extent as a result of the pandemic. Parents whose employment enables working from home are also entitled to child sick pay.

Further information is available here: https://www.bundesregierung.de/breg-de/themen/coronavirus/child-sick-pay-1889416

The state of NRW decided to establish an additional assistance program for private insurance holders and voluntary holders of statutory insurance. For groups of people who are not entitled to child sick pay under section 45 SGB V or to comparable services, a special program has been created in NRW for ‘care compensation’. Applications can be submitted for up to 10 days per child of compensation for loss of earnings (20 days for single parents). The daily rate is based on compensation under the German Law on the Prevention of Infection, and is a flat rate of 92 euros.

Further information is available here:
https://www.mkffi.nrw/sites/default/files/asset/document/20210121_offizielle_information_kinderkrankentage.pdf

Paderborn University’s contacts in the HR department for claiming additional child sick days are Sabrina Gelhoet for academic staff and Dagmar Rebbe for non-academic staff.

Information about research funding

Current information on research funding institutions

Research funding institutions are still working to find suitable solutions for continuing to fund research projects despite the coronavirus crisis, and to help researchers apply for new research projects. 

NB: Additional up-to-date information can be found under the links for the relevant funding bodies.

EU Commission
https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/covid-19

Erasmus +
https://eu.daad.de/service/faq/coronavirus/de/

DFG
Information about the coronavirus pandemic is available here: https://www.dfg.de/en/research_funding/corona_information/index.html

DFG information about the progress of project work and funding
The German Research Foundation (DFG) issued a letter to funding recipients providing initial information about the progress of project work and funding during the coronavirus pandemic. The letter can be found here: https://www.dfg.de/download/pdf/presse/download/20200318_schreiben_an_alle_gefoerderten.pdf

The DFG has established financial instruments enabling ongoing DFG projects to absorb project period extensions and increased financial burdens as a result of the measures put in place to stem the coronavirus pandemic.

DAAD
https://www.daad.de/en/coronavirus/
Information for project managers: https://www.daad.de/de/corona-daad-projektfoerderung/

EFRE 2014-2020
https://www.efre.nrw.de/news/news-detail/news/umsetzung-von-efre-vorhaben-in-zeiten-der-corona-pandemie/

BMBF
BMBF information for grant recipients: 
https://www.bmbf.de/bmbf/shareddocs/kurzmeldungen/de/informationen-fuer-zuwendungsempfaenger.html

AiF/IGF
https://www.aif.de/foerderangebote/igf-industrielle-gemeinschaftsforschung.html

BMWi/ ZIM
https://www.zim.de/ZIM/Redaktion/DE/Meldungen/2020/1/2020-04-16-corona-zim-fragen-antworten.html

VW Foundation
https://www.volkswagenstiftung.de/en/news-press/news/consequences-corona-pandemic-for-the-foundation

Alexander von Humboldt Foundation
https://www.humboldt-foundation.de/en/explore/newsroom/news/coronavirus-pandemic

 

Information about digital teaching

For students

Digital teaching and learning scenarios also involve many new elements for students. The IMT has therefore put together some student tips for digital learning, especially during the coronavirus pandemic, on the wiki help page ‘Studying in times of Corona’. This provides students with information on using digital materials, copyright and access to university resources, audio and video conferencing, and temporary software offers for study.

Current announcements about maintenance windows and the availability of IMT systems can be found at: http://statusmeldungen.uni-paderborn.de/

For teachers

The coronavirus pandemic has brought with it many challenges for in-person teaching. Teaching has been primarily in digital form in recent semesters. From the winter semester 2021/2022 onwards, we are delighted to be teaching back on campus again. Accompanying digital services may still be used to supplement teaching. If you would like to continue teaching exclusively or primarily in a digital format, please submit an application here. The Higher Education Development Office offers teachers tips for how to strengthen their digital teaching. This website also offers help, recommended actions and instructions. 

Teachers can set up course reserves for their classes at any time, and can apply to the University Library for the scanning and provision of articles and extracts from books and journals in the University Library (scan service), in compliance with copyright regulations. Scan orders can be added to the relevant electronic course reserves by the University Library. Electronic course reserves and the scan service are two University Library services to aid teachers with digital offerings wherever possible. Further information is available on the electronic course reserves page.

The IMT has also created the wiki help page ‘Digital tools for teaching’ to help teachers and offer an overview of the various services available. This sets out the services offered by the IMT and other university departments, information about deployment scenarios, instructions, and usage and data protection terms. Current announcements about maintenance windows and the availability of IMT systems can be found at: http://statusmeldungen.uni-paderborn.de/. More information on the topic of digital test formats for written examinations is available at: https://www.uni-paderborn.de/en/teaching/corona-teaching/digital-test-formats-for-written-examinations

Running hybrid classes: If you would like to run hybrid classes (i.e. you teach in a classroom with some of your students attending digitally), please note the information provided at https://hilfe.uni-paderborn.de/Hybride_Veranstaltungen_in_Seminarraeumen_(ohne_IMT-Personal)/en

ResearchGate

Expert network for the coronavirus pandemic

The ResearchGate initiative is helping researchers and organizations all over the world to combat the COVID-19 pandemic. To this end, the ‘COVID-19 Research Community’ was established to enable researchers to network better and gain direct access to publications and research data. The forum was founded to boost interdisciplinary working. It gives researchers an opportunity to discuss current research, ask questions, and network with colleagues. The topics cover all the aspects and implications of the coronavirus crisis.
https://www.researchgate.net/community/COVID-19

Expert list: information for journalists
Given the global spread of the SARS-CoV-2 virus and the respiratory disease COVID-19 caused by the pathogen, researchers at Paderborn University are available to answer your inquiries regarding the impact of the coronavirus pandemic.

 

Press releases on the coronavirus
This offers an overview of all the press releases focusing on the coronavirus and its effects. These include assessments from Paderborn University researchers, as well as information about student projects.

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