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Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn) Show image information

Stabsstelle Presse, Kommunikation und Marketing (Foto: Universität Paderborn)

Coronavirus: Current information from the executive board

[updated on September 18, 1.52 p.m.]
[New information under: Library]

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Please check this website regularly, as the situation can change quickly due to daily updated information and events.

If you have any questions regarding this website, please contact the Department Press, Communications and Marketing.

 

Information from the University Board

The University of Paderborn regularly adapts the measures and regulations for the containment of infection by the coronavirus SARS-CoV-2 to current developments. Since July 1, Paderborn University has made "working on campus" possible again.

Since March 19, the University has been in "basic operation", which will be extended step by step, ensuring that the necessary infrastructure and administration is maintained. From July 1, home office is no longer the standard case, but a mixture between home office and working on campus.

The university's crisis management team meets regularly and advises on measures to be taken in response to the rapidly changing situation.

Mouth and nose covering

Effective from September 1, 2020, the University’s executive board has adopted the following binding regulations:

  • It is compulsory to wear a mouth and nose covering in all public traffic areas in the university buildings (corridors, stairwells, elevators, sanitary facilities) and in areas where the minimum distance cannot be maintained.
  • Mouth and nose covering must also be used for the seating in the hallways and foyers, unless the minimum distance of 1.50 meters from other people can be guaranteed.
  • Please also make sure that the entrances to the buildings are kept clear so that entering and exiting can take place in compliance with the distance regulation. Therefore, do not stay longer than absolutely necessary in the entrance and exit areas.

In spite of mouth nose protections, it is still essential to follow the current hygiene regulations, in particular the current recommendations of the Robert Koch Institute and the Federal Centre for Health Education.

„Basic operations“ / Core duties
  • The university has been in core operation since 19 March, which is being expanded step by step and ensures that the necessary infrastructure is maintained.  Since July 1, the home office is no longer the norm, but a mixture between home office and work on campus.
  • Entrances and exits to the buildings are open again since July 1.
Winter semester 2020/21
  • The current distance and hygiene regulations severely limit the possibilities for classroom teaching at universities. In coordination with the Ministry of Culture and Science of North Rhine-Westphalia and the other universities in the federal state, the Executive Board of Paderborn University has therefore decided that teaching in the winter semester 2020/21 will be organised and offered as a mixture of classroom teaching and digital teaching.

  • For courses that are not first semester courses or courses with special requirements, only a few rooms are still available, and a decision on their allocation will be made in the coming weeks. Therefore, please expect that most courses will still have to be held digitally. Due to the complex coordination processes in and with all faculties, detailed information about which courses will take place on campus and which will be held digitally will not be completely available in PAUL until October.
  • The Executive Board of Paderborn University is aware that face-to-face courses may be problematic for students from risk groups, risk areas or for students who are in quarantine. Teachers will make every effort to offer alternatives for these groups as far as possible, both in classroom teaching and in digital courses.

The lecture times for the winter semester are scheduled as follows:

  • Lectures for students who are enrolled in their first semester of study in a particular degree programme and who are enrolled at the university for the first time start on 2 November 2020.
  • For all other students, the lecture period starts on 26 October 2020.
  • The introduction week (O-Phase) will take place from 19 October 2020. Please find further information about the program on the website of the Student Advice Center (Zentrale Studienberatung, ZSB).
  • The lectures will end for all students on 12 February 2021.
Courses, language courses and other events
  • Public events at the university are cancelled until further notice. The semester will start digitally as an online semester.
  • All courses and events organised by the University Sports (“Hochschulsport”) are cancelled. The current program takes place digitally.
  • Language courses of the Centre for Language Teaching (ZfS): Most of the language courses take place online since 6 April. By starting the language courses "on time", language competence target levels can be achieved. Further information is available on the ZfS website.
  • German courses during the semester: All information can be found on the website "Studienbegleitende Deutschkurse für internationale Studierende".
  • Work and study rooms for students are closed.
  • The current summer semester continues to take place almost exclusively in digital formats and thus as an online semester.
  • Courses for which the use of special rooms and equipment (e.g. laboratories) is absolutely necessary may be exempt from this rule. If you have taken such a course, you must be prepared for it to take place in whole or in part as a face-to-face course in the current semester. If this is the case, you will be informed accordingly by your lecturers. Permission for such exceptions is granted centrally. Beforehand, it will be checked if it is absolutely necessary for the course to take place face-to-face and if the legal safety and protection regulations can be observed. The aim is to enable you to pursue your regular course of study. Please help to avoid risky situations by behaving carefully (keeping a safe distance on the entire university campus, mouth protection, hand disinfection) and please do not stay on campus longer than necessary!
  • Excursions: No excursions will be permitted in the summer semester 2020 unless they were approved by the President. The prohibition of excursions justifies the payment of cancellation fees.
Exams, practical courses, final theses, diplomas and office hours
  • Final theses can be submitted by e-mail to the supervisor. A copy also needs to be send to the responsible person at the examination office.
  • The university will still issue diplomas and send them via post.
  • Final oral exams as well as doctoral exams with a group of three to five persons can be held with the written consent of all parties. Digital exams are possible by arrangement.
  • External internships (industry, schools, etc.) that cannot be carried out to the planned extent should not put students at a disadvantage: Details are to be clarified on a case-by-case basis after resuming normal operations at the university.
  • In accordance with the respective contact persons, office hours take place by telephone or e-mail.
  • FAQ "Exams and Corona" of the Central Examination Office.
  • The PLAZ website provides information for student teachers about internship semesters, (aptitude) and orientation internships as well as about the vocational field internship. Consultation hours take place by telephone or e-mail in consultation with the respective contact person.
  • For internships at schools, abroad or in the industry, the rules of the corresponding institutions apply. For internships in UPB's laboratories in SSE 2020, you will be informed by the teachers.
  • Written exams from the previous exam period will only be reviewed after the lifting of the ban on corona contact. The grades can still be changed afterwards if necessary.

Winter semester 2019/20

  • All examinations from the winter semester 2019/20 that had to be cancelled will be made up.
  • The courses for the examinations do not have to be attended again.
  • You will be informed about the make-up dates at least four weeks in advance, so you have adequate time for preparation.
  • Examinations usually take place digitally. Under certain conditions, they can also be held face-to-face. In such a case you will be informed accordingly by your examiners. Permission for such exceptions is granted centrally. Beforehand, it will be checked if it is absolutely necessary for the exam to take place face-to-face and if the legal safety and protection regulations can be observed. The aim is to enable you to pursue your regular course of study. Please help to avoid risky situations by behaving carefully (keeping a safe distance on the entire university campus, mouth protection, hand disinfection) and please do not stay on campus longer than necessary!
  • Final oral examinations and doctoral examinations in a group of up to five people can be held face-to-face with the written consent of all those involved and in compliance with the statutory safety and protection regulations.

Reinstatement of the submission deadlines of term papers, seminar papers and final theses:

In order to reduce the backlog caused by the sudden lockdown before the end of this semester and to provide you with a binding planning framework, the deadlines for submission of the above-mentioned papers and theses will be reinstated with immediate effect (i.e. with the publication of these regulations on Paderborn University’s homepage). The general target date is 15 September 2020. Completed seminar papers or term papers as well as BA and MA theses can be submitted to the responsible authorities by e-mail at any time.

Generally, the following rules apply for term/seminar papers and theses:

  • The deadlines for papers/theses for which the original submission deadline has already expired will be extended across-the-board and must be submitted by 15 September 2020 at the latest.
  • The deadlines for papers/theses that are already officially registered and for which the original submission deadline is before 15 September 2020 will be extended across-the-board and must be submitted by 15 September 2020 at the latest.
  • For papers/theses that have already been registered and for which the deadline is after 15 September 2020, the deadlines as specified in the respective examination regulations will be reinstated.
  • For theses/papers that are registered as of the date of the publication of these regulations, the deadlines specified in the respective examination regulations apply.
  • The following generally applies to all papers/theses: At the request of the students, an individual extension of up to eight weeks (for papers with a writing up period of less than five months according to the examination regulations) or twelve weeks (for papers with a writing up period of more than five months according to the examination regulations) is possible in the usual way after consultation with the lecturers.

Despite these generally generous regulations, the reinstatement of the deadlines may result in difficult situations for some of you. In case of hardship caused by the pandemic, please contact your lecturer to find an alternative solution.

 

Summer semester 2020

Written examinations: Examinations that have to be taken in the form of a written examination will presumably mostly take place face-to-face, in strict compliance with the legal protection and hygiene measures. However, digital examinations are permitted. Your lecturers will inform you as early as possible about the examination formats planned for their courses.

Oral examinations: Oral final examinations in a group of up to five persons can still be conducted face-to-face with the written consent of all those involved and in compliance with the statutory protection and hygiene regulations, if they cannot take place digitally.

Failed attempts: In accordance with the framework regulations of the ministry, we have adapted the regulations regarding failed attempts for students at Paderborn University, so that all examinations that are taken and not passed by the end of the summer semester 2020 (independent of the examination attempt) are now considered as not taken. The resolution on this is expected to be passed on 3 June 2020; the new regulation will become legally binding upon publication in the Official Notes of Paderborn University. The regulation regarding failed attempts does NOT apply to bachelor and master theses and oral defences.

Re-enrolment and leave of absence for winter semester 2020/21
  • The re-enrolment for the winter semester 2020/21 must be completed by 21 September 2020 (deadline for cross-registered students („Zweithörer“): 30 September).
  • The student documents (identity card, ticket, study certificates) are sent out regularly.
  • If you want to take a leave of absence for the winter semester 2020/21, you must apply until 21 September 2020
  • If you are unable to submit the necessary documents for the leave of absence due to the Corona, please send an e-mail to backoffice(at)zv.upb(dot)de
Application and Enrolment (Bachelor and Master) for winter semester 2020/21
  • All deadlines of the application and enrollment procedure for the winter semester 2020/21 must be adhered to. Please find the deadlines here.
  • If you are not able to complete your Bachelor's degree due to the current situation or if you cannot provide the documents required for application and enrolment (such as a certificate of the termination of your enrolment from your previous university, certified copies, etc.) due to the closure of other universities or institutions, you will be enrolled on condition that
    - you meet the other requirements
    - in case you need to submit certified copies, you first hand in simple copies
    - you submit the missing or certified copies by 28 February 2021 at the latest. This deadline also applies to the enrolment in Master’s programmes presuming that cancelled/postponed Bachelor’s degree exams can be taken until that date.
Support for students and prospective students

The Student Advice Center with its contact points General Student Advisory Service, Psychosocial Counselling, Counselling for Students with Disabilities and Career Service will continue to be available by telephone, e-mail and chat: zsb.uni-paderborn.de.

 

Information for students on digital learning

Digital teaching and learning scenarios also bring many changes for students. For this reason, the IMT has put together tips on digital learning, especially in corona times for students on the HelpWiki page "Studieren in Zeiten von Corona". There, students can find information and advice on the use of digital materials and copyright, access to university resources, audio and video conferencing as well as temporary software offers for studying.

Library

Current information about the University Library can be found on the library's homepage.

Since July 6th the University Library is open Monday to Friday from 9 a.m. to 6 p.m. (except public holidays).

However, the services and facilities are severely restricted. Returning and lending literature is possible for all users. The book supervision scanners located in the library can be used. The use of the microfilm scanner is possible by appointment (e-mail: ortsleihe(at)ub.uni-paderborn(dot)de).

As of September 21, individual workstations and individual workrooms will be available for use in the University Library to a limited extent. The individual workstations can be used by all users with a valid library card and can be reserved up to 3 days in advance. The current occupancy of the workstations is visible in the University Library's occupancy/reservation system.

PCs, AStA photocopiers and the like are not available!

If you have questions or problems, please send an e-mail to: bibliothek(at)ub.uni-paderborn(dot)de.

 

Gastronomic facilities, BAföG office and housing administration of the Studierendenwerk
  • The gastronomic facilities of the Studierendenwerk Paderborn are closed since Wednesday, March 18th.
  • Since July 1st the coffee bar Bona Vista is open again. Here you can get rolls, cakes, hot and cold drinks Monday to Friday from 9 a.m. to 3 p.m. The hygiene and distance regulations as well as the mask obligation apply. Please note: Entrance through the cafeteria foyer, exit through the outer door of Bona Vista.
  • Since August 24th the Caféte is open again. It is open daily from 9 to 15 o'clock. In addition to baking/sweets and drinks, there are three warm take-away meals from 11.15 to 14 o'clock. If possible, please bring your own containers for the take-away meals. Otherwise, a surcharge of 50 cents must be charged for sustainable one-way packaging. Here also the hygiene and distance regulations as well as the mask obligation apply.
  • The BAföG office (student financing) of the Studierendenwerk is working. Please contact the contact persons by phone or e-mail.
  • Important information from the BAföG office: BAföG is already paid from the beginning of the semester, despite the late start of lectures! The receipt of the application at the Studierendenwerk - BAföG-Amt is mandatory for this, latest in October. Further information is available at: www.studierendenwerk-pb.de/en.
  • Since it is currently difficult to issue a signed and sealed service printout or a sealed Form No. 5 for submission to BAföG, there is a special regulation to the electronic process.  This regulation is known to the BAföG representatives of the respective department. If the examination office is responsible for issuing the proof of performance, the proof will continue to be issued there. Please contact the staff directly by telephone or e-mail. If, due to the current situation, you are unable to present the proof of performance to the BAföG Office, please contact the BAföG Office directly.
  • The housing administration of the Studierendenwerk can also be reached by telephone or e-mail.
  • The Hair-Academy is open Monday to Friday from 9 to 17 o'clock. Appointment: 05251 2059132 or just drop by. Admission for maximum 3 customers inside. Hygiene, distance rules and compulsory masks must be observed.
AStA: semester ticket, financing possibilities and FAQ
  • The event space on the 6th floor of the AStA Stadtcampus can be booked again since 13 July onwards using the booking tool. Tenants who wish to hold an event on the area are obliged to comply with the currently valid Corona Protection Ordinance, including the applicable hygiene and clearance measures. However, the AStA Study Space on the 5th floor will remain closed.

    In addition, the AStA Bicycle Workshop is open on tuesdays from 12 pm to 3 pm and thursdays from 1 pm to 3 pm under the currently valid hygiene and clearance regulations.

  • The AStA has published FAQs on its website about financing possibilities, BAföG,  semester ticket etc.
  • AStA Copy shop and AStA main office are opend for restricted services. More information: https://asta.uni-paderborn.de/wp-content/uploads/2020/05/Corona_Copyservice_English.pdf
Healthy University and University sports

Information and advice from the Healthy University and University sports:

  • Exercise breaks: The German University Sports Association (Deutscher Hochschulverband) has compiled a collection of short exercise breaks, from a break express to online workouts. In this way, employees gather energy for further work on the PC and, in addition, feel good by releasing endorphins during the exercises. "Stay fit at home"
  • Conflict counselling: Since 1 April, all employees and managers from science, technology and administration have had the opportunity to receive support in the event of conflicts in the work environment. Two external conflict advisors offer individual consultations for this purpose. Further information on the offer and consultation hours can be found on the personnel development page).
  • Paderborn University Sports currently offers fun, creative, sporting and challenging activities for people at home. Information on this can be found on the Instagram and Facebook channels of the University Sports Department. 
  • Information on the course programme for the summer and the winter semester is published on the University Sports website.
International students and German course participants (DSH)

General information for "International Students (Degree Seeking)" can be found in the Corona-FAQ of the International Office:
https://www.uni-paderborn.de/en/studies/international-office/corona-faq-of-the-international-office/

Special information for individual groups can be found here:

Stays abroad and exchange semesters

Information for "International Students" can be found in the Corona-FAQ of the International Office.

Information for students of the partner universities who plan or carry out a stay at the University of Paderborn (Incomings).

Information for students of the Paderborn University who plan or carry out a stay abroad (outgoings).

IMT
  • The on-site user advisory service of the IMT (Information and Media Technologies Centre) will be closed from Thursday, 19 March. The staff can still be contacted by telephone (05251 60-5544) or by e-mail (imt(at)upb(dot)de).
  • Advice and assistance with technical questions can be found at hilfe.uni-paderborn.de
Working time regulations for academic and non-academic employees
  • Since July 1, a mixture of home office and "working on campus" is the norm at Paderborn University. In order to enable work on campus as far as possible in compliance with the applicable protection and hygiene regulations, a concept for working on campus during the Corona pandemic has been developed. The concept is valid until 31 December 2020 (duration of the Corona Epidemic University Ordinance). The complete concept can be found here. The concept was drawn up by mutual agreement between the university management, the Academic Staff Council, the Staff Council for Technical and Administrative Staff, the Representative Body for Severely Disabled Persons, the Equal Opportunities Officer, and employees from the Occupational Health and Safety Department with the involvement of the Medical Officer. Not all employees will be able to return to work on campus simply because of the distance requirement. However, this concept is intended to make work on campus possible again.
  • Update of August 24 on item 4a) "Presence at the university - working hours" of the concept for working on campus: The working hours for participants in flex-time (point 4a of the concept) will continue to be recorded as regular working time or credited as overtime while working on campus: A changed working time recording, as initially announced for the period from September 1st, 2020, will not be implemented. Instead, flex-time participants are asked to record times on campus as usual. Additional work beyond the daily planned working time will be credited to the personal working time balance as usual. If the times on campus as recorded by checking in at the terminal are less than the daily regular working hours, we assume that the rest of the working time is performed at home. In this case, the entire regular working time for this day is credited, the respective working time balance does not change. However, if in this case, you do not want to continue to work at home or you want to compensate for time in some other way, the HR department needs a proof of correction, as under normal working conditions, so that your flex-time account can be corrected accordingly. In this case, an email sent to gleitzeitfragen(at)zv.upb(dot)de is currently sufficient.
  • Compliance with the occupational safety standards of the Federal Ministry of Labour and Social Affairs, which have been updated in view of the requirements caused by the corona pandemic, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia, and the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Written examinations and tests"). Attendance in the rooms of the university must be reduced to a minimum.
  • Specific regulations apply to the employees of the central administration to ensure the administration’s functioning. These regulations are to be agreed with the respective departmental management (“Dezernatsleitung”). (further information is provided here on an ongoing basis).
  • In view of the fact that schools and daycare centres will be closed in NRW from Monday, 16th of March, parents will be granted holiday and flexitime arrangements.
  • For work from outside the university, the IMT collects all important information at https://hilfe.uni-paderborn.de/Working_from_outside_the_University
  • Please fill out a vacation form as usual and send it to the responsible person, either in digital (as a PDF attachment to an email) or analog (paper) form. Responsibility for non-scientific staff: Dagmar Rebbe (Tel. 5295, Room B1.228, dagmar.rebbe(at)zv.upb(dot)de) and for scientific staff: Sabrina Gelhoet (Tel. 4297, Room B1.225, sabrina.gelhoet(at)zv.upb(dot)de). Please also note the information under the following link.
  • Cancellation of holidays: Cancellation can only be made for business reasons via the supervisor and the dean or the head of the institution. Therefore, a comprehensible statement must be obtained which shows that the cancellation of the leave is necessary for business reasons.
Working from home - FAQ

What does working from home mean?

Since 1 July onwards, the rule is a mixture of home office and working on campus.

Until 31 Dezember 2020, university members can work from home as far as possible and in coordination with the respective work area. Social aspects - e. g. childcare aspects - must be taken into account. The University will provide the necessary equipment with notebooks for business purposes by the respective departments. Other work equipment is usually not available for the emergency home office; those are available at the university and can be used at the campus.

If individual work areas are not able to provide notebooks for their staff, the IMT can be contacted for the provision of loan equipment.

In order to ensure insurance coverage at the home workplace, the place of work should also be formally moved to the private address. A corresponding form can be found here. Please send the completed form to the personnel department. In the event that the transfer of the place of work to the private address has only been applied for the time until August 31, an extension of relocating the place of work is required using the mentioned form.

Who decides whether working from home is possible? Can the employee decide that herself/himself?

Supervisors bear the final responsibility to decide whether the employees can work from home. The supervisor decides whether employees who are part of the core team can also temporarily work at home. For the central administration, this is decided by the department head (“Dezernatsleitung”).

Working hours when working from home

The basic working time for working from home/emergency home office is determined as follows: Monday through Friday from 6:00 a.m. to 7:30 p.m. During the times at the home office you have to ensure availability. The times may differ from the service times (Monday to Friday from 9 a.m. to 3 p.m.).

Can I oblige my employee to divert the call to his or her personal telephone number?

It is not possible to oblige employees to use personal devices. However, if the availability cannot be guaranteed, it is not possible to work from home. In these case, granting recreational leave or flexitime compensation can be considered.

Does the university offer childcare facilities for employees' children or do other arrangements exist?

There are no childcare facilities for employees' children to avoid further infection chains.

Do apprentices come to work?

Since Monday, March 16, apprentices have not been working on Paderborn University’s campus.

Will Paderborn University continue to operate as usual?

The work at the Paderborn University does not continue as usual. As a rule, from July 1, a mixture of working at home and working on campus will be the norm. The buildings will be accessible again as usual from July 1.

Business travel

The instructions of the Federal Foreign Office must be observed.

a) Business trips to areas that are declared risk areas by the Robert Koch-Institut are prohibited - even if a business trip permit has already been issued. The current list of risk areas can be found here: www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

b) Domestic business trips and travel within the EU as well as Iceland, Liechtenstein, Norway and Switzerland: Business trip applications can again be submitted through official channels. The same applies to applications for participation in training events. Travellers must give a written assurance that the official hygiene standards of the country they are visiting are being observed with regard to the corona pandemic. Approval is given directly via the travel cost centre.

c) Other business trips abroad: For business trips abroad, the Dean or the management of the faculties or the management of the institutions must confirm that the business trip is absolutely necessary. The approval is given by the travel cost centre through the President or the Vice-President for Economic and Personnel Administration.

Worldwide travel warning from the Federal Foreign Office

According to the Federal Foreign Office, travel to the EU member states, the Schengen associated states (Iceland, Liechtenstein, Switzerland, Norway), the United Kingdom of Great Britain and Northern Ireland, Andorra, Monaco, San Marino and Vatican State are possible again since 15 June. Please note, however, any new travel warnings issued by the Federal Foreign Office and any continuing national entry restrictions: www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762

The Federal Foreign Office currently warns against unnecessary tourist travel to countries outside the EU/Schengen area, as drastic restrictions on international air and travel, worldwide entry restrictions, quarantine measures and restrictions on public life in many countries can still be expected. This applies until further notice, initially until 14 September inclusivewww.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762

Information for teachers on digital offerings

The staff unit Higher Education Development Office provides teachers with tips on how they can digitalise their courses more effectively. Lecturers are supported in converting their lectures, seminars and exercises to digital formats. On this page you will find support, recommendations and instructions. 

The scanning service for the provision of online materials via the university library's e-seminar machines, which had to be discontinued at short notice due to the corona-related reduction of services and services, is back in operation. Lecturers can set up seminar apparatus for their courses at any time and send orders to the University Library (UB) to digitize and provide articles and excerpts from books and journals available at the University Library - in compliance with copyright regulations. From now on the scan orders will be processed by the University Library and successively made available for the respective seminar apparatus. E-seminar apparatus and scan service are some of the services offered by the UB to support the current task of converting teaching in the summer semester to digital formats wherever possible. Further information can be found on the pages 'electronic seminar equipment'.

The IMT supports the approach of the university, from 20.4. onwards teaching will be carried out in particular as home learning and from May onwards - where necessary - also with the support of synchronous communication (webinars, video conferences). For this purpose, several new services have been developed and are currently being offered in the introductory phase.

We have compiled an overview of the various services on the HelpWiki page "Digitale Tools für die Lehre". There you will find the services offered by the IMT and other university departments, information on usage scenarios, instructions, and usage and data protection information.

The central learning platform PANDA is available to you as usual. The offer of recording presentations and courses and streaming them via the video server has been extended. The IMT now operates BigBlueButton and Jitsi Meet as learning conference systems. For large numbers of participants, licenses for the video conference systems Zoom and WebEx were purchased.

The IMT works closely with the staff unit Educational Innovations and University Didactics, which provides information on technical solutions and didactic design options for "Teaching during the COVID-19 pandemic".

If you have any questions, please contact corona-lehre(at)upb(dot)de.
 

Committee work and meetings

Committee work and discussions for business reasons are permitted, as long as hygiene regulations are observed. In particular, the safety distances must be maintained. If participants work from home, the meeting format must be carried out in approved digital form. With the approval of the University Board, workshops and the reception of delegations and guests with up to 20 persons are possible. The documentation of traceability according to the Corona Protection Ordinance must be carried out. A corresponding checklist can be found here.

Information regarding research funding

The research funding institutions endeavor to find adequate solutions to continue funding ongoing research projects despite the Corona crisis and to support the scientists in applying for new research projects.

Note: You can find additional up-to-date information under the funding agencies’ links (links below)

In detail:

  • Applications:

Many funding agencies are currently postponing submission deadlines for funding announcements that have already been published. There are other deadlines which remain unchanged, but where funding agencies are satisfied with a purely electronic application. The university management and research services (Dezernat 2) have compiled current information listed below. Due to the high dynamics in dealing with the Corona situation, this information naturally changes very quickly. If you are preparing applications, please review the information on the website of the respective funding institution about the specific conditions in your particular funding program! The usual university internal coordination processes will continue to operate.

  • Ongoing application procedures:

Regarding current application procedures (full application), the existing deadlines will generally continue to apply. As previously mentioned, it is often possible to initially only submit the application documents electronically and to subsequently submit signed originals. Please contact your contact person at the particular funding agency and the university staff of the research department (“Forschungsdezernat”).

  • Current projects:

Many funding agencies have already given specific information on how to deal with currently running projects. You can find an overview of this below. The research department (Dezernat 2) forwards all project-specific letters from the funding agency to the project-leading scientists. We apologize if some of the letters will be sent to you more than once. This is due to the fact that you are often informed individually for each project and sometimes also directly by the respective funding institution.

Please document delays caused by the Corona pandemic regarding your ongoing projects to later have the opportunity for successfully achieving cost-neutral extensions. If trips / conference visits or similar have already been booked but cannot take place, cancel these bookings in a timely manner! Cancellation costs will only be reimbursable if they are reduced to a minimum. Please contact the staff in the external funds department (“Drittmittelverwaltung”, Dez. 2.3).

The central administration is currently working in a core emergency operation (this includes Dez. 2 and thus the research funding and the external funding departments) and is available to answer your questions as far as possible. Legally binding signatures for research applications are continuing in the core emergency operation, but will likely require more time than usual.

In order to avoid a mountain of cleanup work "after Corona", it is important to obtain legally binding signatures promptly if the funding agency grants you the option of submitting them later.

Here is further information for the various funding agencies:

EU-Commission:

Due to the Corona crisis, the EU Commission is extending the submission deadlines for Horizon 2020 calls. You can see which calls are affected by the specially set up Corona-Platform

The European Commission continually updates FAQs regarding the impact of COVID-19 on running projects in Horizon 2020.

Information on force majeure for ongoing projects can be found here.

Erasmus +:

Information and FAQs about the effects on projects in the ERASMUS + program can be found both on the website of the DAAD and on the ERASMUS+ Website (English-language Factsheet).

DFG:

This week, the DFG has extended the submission deadlines for the specialist information services (FID), open access publishing and national licensing programs. You will find continuously updated information and extensions to the submission deadlines in advertised DFG programs at:

https://www.dfg.de/en/research_funding/announcements_proposals/index.jsp

DFG Senate and joint committee meetings

The meetings of the Senate and the main committee of the DFG scheduled for Thursday March 26th, 2020 and Friday March 27th, 2020 did not take place in the usual way. Decisions will be made by electronic communication and in stages. Information on newly established priority programs, research groups and other agenda items will be given at a later date.

DFG information regarding progress of project work and funding

The German Research Foundation (DFG) provided funded persons with initial information on the progress of project work and funding in the face of the coronavirus pandemic. You can read the letter (in German) here:

https://www.dfg.de/download/pdf/presse/download/20200318_schreiben_an_alle_gefoerderten.pdf

DFG scholarships recipients, Fellows

Financial measures and regulations for scholarship holders and for fellows in DFG programs:

https://www.dfg.de/download/pdf/presse/download/20200415_anschreiben_stipendiaten_fellows_en.pdf

DAAD:

The DAAD promotes the international exchange of students and scientists and is particularly affected in its funding activities. You can find detailed information on which DAAD programs will be postponed or suspended entirely for the summer semester and how scholarship holders can organize their return trips here: https://www.daad.de/en/coronavirus/

Information for project managers: https://www.daad.de/en/corona-daad-projektfoerderung/

EFRE 2014-2020:

The EFRE call for funding "NRW Patent Validation" (deadline March 31, 2020) did take place.

The beneficiaries are asked to independently check whether postponements or adjustments to their projects are necessary and which measures are required to implement them. Necessary adjustments should be communicated to the responsible project executing agency by email. In parallel, the MWIDE is endeavoring to change the relevant EU regulations through the BMWi so that the EFRE funding period can be successfully completed.

Letter (in German) from the ERDF managing authority dated 24.03.20: https://www.efre.nrw.de/fileadmin/dummydata/files/pdf/20-03-24_COVID-19_Schreiben_VB_an_ZgS_und_ZE.pdf

EFRE-Start-up-Projects:

The competition "START-UP Hochschul-Ausgründungen NRW" (deadline April 30th, 2020) is in progress, there are exemptions regarding the timely submission of legally binding signatures. Teams have already been in contact with TecUP.

The funding period for EFRE start-up projects that end between 01.03.20 and 30.06.20 is generally extended by three months: https://www.wirtschaft.nrw/pressemitteilung/wirtschaftsministerium-und-nrwbank-verstaerken-der-corona-krise-ihr-engagement-fuer

BMBF:

The BMBF has announced that formal requirements for the submission of documents are currently being handled generously (electronic signature is sufficient, originals will have to be submitted at a later date) and that extensions of deadlines for submitting where-used lists, interim reports etc. are generally possible. Cancellation costs may be funded for already booked trips and events. Some of the BMBF project agencies have also contacted the project management directly by email and asked to be informed promptly about any major delays in the course of the project.

To inform project progress promptly: https://www.technik-zum-menschen-bringen.de/service/aktuelles/bmbf-forschungsfoerderung-in-zeiten-von-corona and https://www.bmbf.de/de/informationsportal-zum-coronavirus-11164.html

The BMBF project sponsors are reachable, but are also working in a restricted operation, so more time should be planned for communication. Information on this can be found on the website of the project agency, for example: https://www.ptj.de/ueber-uns/aktuelles?backRef=8&news=PtJ_bis_zum_19_April_2020_eingeschraenkt_erreichbar

https://www.dlr.de/pt/desktopdefault.aspx/tabid-15676/25372_read-63186/

AiF/IGF:

The AiF currently allows the electronic submission of documents for IGF projects, whereby the originals must be submitted immediately after the end of the corona restrictions. In the case of forwarding contracts, the required signatures can be replaced by qualified electronic signatures.

Existing deadlines remain unchanged; however, the reminder procedure for interim and final reports as well as for publications is temporarily suspended. Reports and publications that are received by the AiF within one month after the restrictions have been lifted with the justification “Corona” will be recognized as having been submitted on time.

If project extensions are required, requests should be made shortly after the restrictions have ended.

A corresponding letter from the AiF was made available to the project managers of the research funding Department (Dezernat 2).

VW-Foundation:

In addition to the possibility of a cost-neutral extension of the funding, the foundation is currently discussing other options to ensure planning security for funded projects and people, and is trying to find solutions to the challenges posed by the pandemic. Extension of the submission deadlines in the following programs: Global challenges: Mobility - Global Medicine and Health Research (April 30, 2020; originally April 17, 2020), Global challenges - Integration of different perspectives on heritage and change (deadline extended: May 13, 2020; originally March 25, 2020)

Alexander on Humboldt Foundation:

The Alexander von Humboldt Foundation has compiled important information on the promotion and planning of exchange programs and stays abroad. AvH FAQs can be found at: http://www.humboldt-foundation.de/web/corona-pandemic-faq.html

Beyond that, the Humboldt Foundation cannot accept any new applications for some alumni support measures until further notice. It is currently assumed that the following funding calls will no longer be realizable in 2020: European research stays, renewed research stays, visits to specialist congresses, short stays at other research institutes and Humboldt-Kollegs.

Fritz-Thyssen Foundation:

The submission deadline for conference applications on May 31, 2020 is unfortunately no longer available.

Support measures for academics and students with children

As a result of the Corona Pandemic, academics and students with children are subjected to multiple time-related stress situations due to lack of childcare and home schooling in addition to the switch to digital learning.

In order to support, in particular, the affected scholars in the qualification phase, teaching staff for special duties as well as students doing examinations, the following measures are being offered:

1. Babysitting

The FamilienServiceBüro of Paderborn University arranges in collaboration with the staff of PUKi babysitters, whose qualifications and availability were ascertained in advance. Hence, the needs of the parents can be addressed adequately. If you are looking for a babysitter, please contact FamilienServiceBüro via email: barbara.pickhardt(at)upb(dot).de. Please indicate your time requirements and any special considerations to be taken into account when looking after your child/children.

If necessary, an appointment for consultation can also be arranged via email.

2. Holiday leisure offers

In the coming autumn vacations, vacation camps for children of university members will again be offered (half-day and full-day offers in the field of adventure education and art). Due to the high hygiene requirements, the number of places is limited. Further information can be found here.

3. Reimbursement of care costs for students undertaking examinations

Students doing examinations can be reimbursed for private childcare costs to enable them to prepare adequately for the examination. A maximum of 5 days of care (up to 6 hours) will be reimbursed. Care costs will be reimbursed for children up to 12 years of age and for children with special needs until the end of compulsory schooling. The costs of babysitters, who are privately organised, as well as for babysitters/caregivers provided by the FamilienServiceBüro, can be reimbursed. A prerequisite for reimbursement of costs is the registration of the care person at the Mini-job Centre or the registration of self-employment.

Student parents who have an annual income of less than 25,000 euros and therefore do not pay Kindergarten-fees can be reimbursed for the registration costs incurred at the Mini-job Centre. The FamilienServiceBüro offers advice on matters regarding the registration of babysitters/caregivers at the Mini-job Centre.

Reimbursement of childcare costs can be applied for until 31.12.2020 (duration of the Corona-Epidemie-University regulations). For more information and the invoice form, click here: https://www.uni-paderborn.de/en/university/equal-opportunities-officer/support-measures-during-the-corona-pandemic

Application to the Equal Opportunity Officer: Irmgard Pilgrim, irmgard.pilgrim(at)upb(dot).de

4. General information for university members with children

University members with children can find more information about support and counseling services on the following websites: 

www.uni-paderborn.de/universitaet/familiengerechte-hochschule/coronakrise-informationen-fuer-studentinnen-mit-kindern 

www.uni-paderborn.de/9

Occupational Health and Safety

Here you can find the operating instructions: German and English.

On its homepage, the Occupational Health and Safety Department also provides a wide range of further information.

Precautionary measures and further information
  • Persons having symptoms of a possible illness (especially cough and fever) are strongly advised to contact their GP/family doctor by telephone, who will then take further action. Those affected are also urged not to visit a doctor's practice in person to avoid subsequent infections.
  • Persons with an increased risk of infection, e.g. due to previous illnesses, are urgently requested by the executive board to stay at home.
  • The following applies to all service facilities: Please avoid personal contact and communicate by e-mail or telephone.
  • Here you will find further information on everyday hygiene measures from the Federal Centre for Health Education: www.infektionsschutz.de/hygienetipps (in German).
  • Information for lecturers: "Convert courses from classroom teaching to self-study with feedback" - Notes and guidelines (in German).

Further information and links

NRW citizens' hotline on the corona virus: 0211 / 9119 1001 (Monday to Friday 8am – 6pm)

People who notice symptoms of a potential disease (especially cough and fever) are urgently requested to call their family doctor by telephone, who will then take further steps. People are furthermore urgently requested to not contact a physician in person in order to prevent the further spread of the disease and to avoid follow-up infections.

Further information about hygiene measures by the Federal Centre for Health Education:
https://www.infektionsschutz.de/hygienetipps/

ResearchGate: Network of experts on the corona pandemic
The ResearchGate initiative supports scientists and organisations worldwide in the fight against the COVID 19 pandemic. For this purpose, the "COVID-19 Research Community" was introduced, so that scientists can connect and have direct access to publications and research data. The forum was founded to strengthen interdisciplinary cooperation. Scientists have the opportunity to discuss current research, ask questions and network with colleagues. The topics relate to all aspects and implications of the Corona crisis.
https://www.researchgate.net/community/COVID-19

--- The website is constantly updated ---

List of experts: Notes for journalists
On the occasion of the global spread of the virus SARS-CoV-2 and the respiratory disease COVID-19, scientists of Paderborn University are available for your research on the effects of the corona pandemic.

 

Press releases on coronavirus
Here you will find an overview of all press releases dealing with the coronavirus and its effects. This includes statements by scientists* from the Paderborn University as well as information about student projects.

 

The University for the Information Society