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Paderborn University - Auditorium Maximum Show image information

Paderborn University - Auditorium Maximum

FAQ for teaching staff

PAUL in general

How do I log onto PAUL?

To log into PAUL, you will need to go to and enter your Uni account username and password in the grey bar at the top of the page, and then choose “OK (Log in)” to confirm your entries.

You can find out how to get a Uni account (a central user account) at

What do I need to do if I’ve forgotten my password?

You can ask in the Notebook-Café (I0.401) - in the University main entrance area before the library - to have your password reset. To do so, you will need to go there in person during opening hours and show a valid photo ID, e.g. your employee ID card. You can also contact the help desk at imt(at)uni-paderborn(dot)de or tel.: 05261/60-5544.

Why do all courses need to be available in PAUL?

Students’ participation in a course must be registered in PAUL so that they can prove that they have attended it.

The central administration of examination data - begun in the winter semester 2011/12 - requires all courses to be entered in PAUL.

The Presiding Committee and all of the Deans’ Offices have determined that PAUL is the leading system for all course data at Paderborn University.

Do I have to manage the participants in my course in PAUL?

Students’ participation in a course must be registered in PAUL so that they can prove that they have attended it and so that they can register for examinations.

As a lecturer, how can I have other members of my team or the secretary’s office carry out tasks in the PAUL Web portal on my behalf as representatives or course assistants?

If you, as a member of teaching staff, would like to be supported by one or more people in administering your courses in PAUL, you can choose between the roles of representative and course assistant (LVA). By assigning one of these roles you transfer some of your rights to the person assigned, but as the member of teaching staff you remain responsible for the carrying out of the tasks, and remain able to perform all of the tasks yourself.

Rights and responsibilities of a representative

Rights and responsibilities of a course assistant

Technical prerequisites:

Anyone who wants to act as your representative or course assistant in PAUL needs to be able to log onto PAUL.

If the people you want to assign cannot already log themselves onto PAUL using their Uni accounts, please ask them to request the relevant role in the IMT service portal once. - If they do not have a Uni account, they first need to apply in IMT for access.

The rights for all course assistants (LVA / old) previously assigned in PAUL ended on December 16, 2011.

What does an employee need to do in order to perform tasks for a lecturer in PAUL?

If you need to assist in a course, e.g. as an employee or administrative assistant, you need to apply once for the role of course assistant or representative.

You can only act as the representative of a member of teaching staff once Department 6 (Information Technology Procedures for Central University Administration) has assigned you the appropriate rights. For that to happen, you need a completed and signed Application to set up a representative.

The rights for course assistants are assigned in the faculties and institutes/departments once the relevant member of teaching staff has requested them to do so.

What is the difference in PAUL between pending and accepted registrations?

Pending applications have not yet been definitively accepted. They still need to be definitively confirmed by a course manager. - For that to happen - after the first and/or second registration period - the member of teaching staff needs to inform the course manager which students are to be accepted or not.

Accepted registrations are definitively confirmed in PAUL. However, students have the option to deregister themselves from a course during the deregistration period.

Only accepted registrations count as participants of your course in PAUL, i.e. only these students appear in the participant list and receive system messages. If you use PANDA, only accepted participants are imported from PANDA.

It is a peculiarity of the Faculty of Business Administration and Economics that students register only for modules. After the 2nd registration period, students are automatically entered as course participants and at this point they are included in the PAUL participant lists.

My course data in PAUL is incorrect or incomplete. Who do I need to contact?

Contact persons for course management: Faculty course managers.

Why are the subjects not displayed in the extended student list for students of multi-subject studies (e.g. teaching profession, two-subject bachelor)?

These are students who have been enrolled in the multi-subject studies for the first time for the upcoming semester. The subjects are displayed as soon as the semester has started. Subjects of students who were enrolled for the winter semester are therefore only displayed from 01.10.. Correspondingly, subjects of students who were enrolled for the summer semester are only displayed from 01.04 onwards.

Who are my contact persons for PAUL?

For concrete questions about Course management

For concrete questions about Examination administration

Contact persons for general questions


Are the system messages in PAUL binding?

The PAUL project guarantees that PAUL system messages are sent correctly in PAUL, but cannot guarantee that they will be forwarded correctly following delivery to the e-mail system.

Can’t find an answer to your question here?

User guides

Contact persons

Or send an e-mail to paul[at] and ask for your question to be added to the FAQ.

Examination administration

For which students can I find my examination lists in PAUL?

For all students who have registered for examinations online in PAUL (or during the second examination registration period, in written form through the Central Examinations Office).

For which students can’t I find examination lists in PAUL?

Examination registration for some (but not all) diploma programmes as well as the following bachelor’s and master’s examination regulations in the Faculty of Arts and Humanities which are also discontinued:

- Master in Comparative Studies/Comparative Literature
and Cultural Studies v2 (2009)
- Master in Cultural Heritage

Where can I find examination administration in PAUL?

In the navigation bar at the top of the screen, click on the button, “Teaching.”  In the left-hand menu, click on the button “Exam administration,” and then the submenu entry “Enter grades.”

Where in PAUL can I see the examination lists where I need to enter my grades?

When you click on the submenu entry, “Enter grades,” you can see a table showing all (possible) examinations for each course that has been entered in PAUL.

As a REPRESENTATIVE, where can I find examination administration in PAUL?

As a representative, if you want to open the examination lists or enter grades, you need to do this differently from other members of teaching staff.
First click the Service button in the navigation bar at the top of the screen and then, in the left hand menu, on the Representative button. (Screenshot)

Select the person for whom you want to act as a representative and select the relevant task (Examinations / Examinations with individual examiner or Course). (Screenshot)

You can now perform the task in place of this member of teaching staff. (Screenshot: “Examinations”)

How do I open an examination list?

In the table, click on one of the the underlined examination types (“Written examination, “Oral examination,” “Assessment”) in the “Examination” column. In the view that opens, you can see all modules in the context of which students could attend the course (with this examination type and the range of grades listed below).
Under that, you can see a list of all participants who are (currently) registered for this examination in PAUL.

Why can’t I just see one list for each course?

If a course can be completed with different types of examination (e.g. “written examination,” “oral examination” or the general “assessment”), you will see a separate examination list for each type of examination (and for each examination date, if relevant).
If your course can be taken under different examination rules, you will see a separate examination list for each applicable range of grades, separated by examination type.

Why can I see examination lists without any students?

An individual examination list is automatically created in PAUL for every possible examination type for a course, regardless of whether students will register for this examination or not.

Some time after the end of the examination registration period, the Central Examinations Office will remove all lists without any examination registrations from the Teaching staff view. If you still find empty lists when entering grades, please report this to the Central Examinations Office so that they can be deleted.

Which grades can I enter in PAUL?

The grades you can award depend on the applicable examination regulations. For each examination list in PAUL, you can see which range of grades (e.g. 1.0 - 5.0, 1.0 - 6.0, or “pass” - “fail”) is to be used for each examination in the list. If students for whom different examination regulations and different ranges of grades apply have taken the same examination, a separate examination list will be created for each range of grades.

Who is included in an examination list in PAUL?

Each examination list includes only those candidates registered for the examination who are to be evaluated according to the same range of grades.

When are the examination lists for written examinations complete?

As soon as the relevant examination registration period has ended, you can see all students registered for examinations in PAUL. Examination registrations can be cancelled according to the examination regulations (usually seven days before the examination). This is also the latest point at which the Central Examinations Office will have checked any admissions if necessary.

Students can also submit a doctor's note to the Central Examinations Office until a few days after the examination - there may be different regulations in the Faculty of Arts and Humanities due to the “Assessment phases” introduced there.

When can I start entering grades in PAUL?

As soon as an examination has been completed you can enter the grades in the examination lists online in PAUL.

You can also import grades to PAUL when the examination has been completed. Please note the FAQ below: “I want to manage the grades in Excel. How do I create a template for this in PAUL?”

How do I create a list of candidates?

Click the button, “Print candidate list” to display a list of all candidates for this (type of) exam sorted by surname and including matriculation number. Click “Print” to print the list. Alternatively, you can copy and paste this list into a document.

How do I announce the date of an oral examination?

Once a date has been set for an oral examination, please click on the “Details” link and enter the date of the examination in the relevant field. The Central Examinations Office needs this information. By entering a date and time (both are mandatory!), you are ensuring that the student can only deregister for the examination within the stipulated period. The student can also see this date and time in PAUL. You can also use the “Details” link to enter further comments about the examination itself, the subject of the examination or, depending on the relevant settings, upload documents.

If you have not been provided with a form for recording the oral examination (in time) you can use this form.

How can I enter grades directly in PAUL?

Start by opening an examination list (“Teaching” -> “Examination administration” -> “Enter grades”, then select an examination type).
Enter the available grades for each student in the field “Grade.” After entering the grades (and in between times), click on the “Save” button. Check the grades you have entered and click on the “Release” button. Now you can decide whether you want to release all of the grades you have saved (“Release all”) or only selected ones (“Release marked”).

What’s the difference between saving and releasing?

To save your grades in PAUL, enter the grades and click on the “Save” button. You can still change the grades you have saved and they cannot yet be seen by the students.
When you click on the button “Release all” or “Release marked,” the grades that you have saved in PAUL are published and each student can see his/her grades in PAUL. If you then enter more grades in PAUL, you will need to save them in PAUL before releasing them.

When should I release grades in PAUL?

You should release grades as soon as they have been determined. Please do not wait for a possible post-examination review.

Can I correct grades retrospectively?

If one or more released grades needs to be changed retrospectively, for example, following a post-examination review, please contact the Central Examinations Office to discuss how to proceed.

Where will grades be published?

Every student can see his/her own grades in PAUL as soon as you have released them. Other students cannot access these grades.

I want to manage grades in Excel. How do I create a template for this in PAUL?

You can find a guide here.
Once you have imported grades as a *.txt file as described in the guide, you can continue to correct and add to them until you release and thereby publish them.

A student registered for the examination did not sit the examination. What do I need to do?

Do not enter a grade. Instead, select “Absent” - and then “Release”.
If a student was absent due to illness or was excused for another reason, the Central Examinations Office will enter this promptly in PAUL. - If you then enter your grades in PAUL after this point, you do not need to select “Absent” for these students.

How can I create an overview of grades?

At the top of every examination list, you can see a list of all the modules in which the course could be taken. You can display an overview of all grades that have been released to date by clicking on the “Overview of grades” button for each module.

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