You will receive three copies of your funding agreement (Grant Agreement). Please sign all three copies and

• send one copy back to the International Office (see contact information),
• attach one copy to your business trip approval application (see below), and
• keep one copy for your personal records.

Please ensure that you submit your application for business trip approval through the proper channels as early as possible attaching your Grant Agreement. Please request that the Travel Expenses Office transfer an advance payment of 70% of your total funding amount.

Please get the partner university to complete and sign the confirmation of participation. This document confirms the number of teaching hours performed and the exact duration of your stay abroad. The document must be signed on the same day as your last day abroad for teaching purposes.  For example if your teaching assignment is from 1 April - 5 April, the signature on the document must be dated 5 April. 

1. Submit your travel expense report to the Travel Expenses Office and attach a copy of your confirmation of participation. As ERASMUS funding is calculated according to fixed lump-sum rates, you can submit a simplified travel expense report and do not need to attach receipts, tickets or other documentation.  If you have any questions, contact the Travel Expenses Office to check which information they require.
    
2. Submit the original confirmation of participation to the International Office.
    
3. At the end of your stay you will receive an automatically generated email with login details for the EU online survey. This is obligatory for all Erasmus funding recipients.  Please fill in the online form within 30 days.
    
4. Would you like to describe your experience in more detail and share this with your colleagues? We would be delighted to receive your (voluntary) experience report, which will be published on the experience reports webpage.